Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract for Flygt Pump Parts & Services for the Division of Sewerage and Drainage, the primary user. This contract will provide for purchase of parts and repair services for the maintenance and repair of Flygt pump and mixer systems at the City's two wastewater treatment plants and the wastewater system managed by the Sewer Maintenance Operations Center. The term of the proposed option contract would be approximately two years, expiring August 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 19, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004483). Sixty-four (64) bids were solicited: (M1A-0, F1-1, MBR-1). One (1) bid was received, and 9 items were not bid due to being obsolete or duplicates.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Xylem Water Solutions, Inc., MAJ, CC# 45-2080074 expires 11/14/2013, Items 2-4, 6-38, 40-54, 56-67, 69-100, 102-157, 159-177, 179-192 and 194-201, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Sewerage and Drainage, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, a potential delay in the repair of pump and mixer systems at two of the City's wastwater treatment plants could be delayed, thereby negatively impacting the efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Flygt Pump Parts and Services with Xylem Water Solutions, Inc.; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00).
Body
WHEREAS, Flygt Pump Parts and Services are utilized primarily by Division of Sewerage and Drainage for repair and maintenance of Flygt pump and mixer systems throughout the wastewater system and within the wastewater treatment plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 19, 2012 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Flygt Pump Parts and Services, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to contract for Flygt Pump Parts and Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Flygt Pump Parts and Services in accordance with Solicitation No. SA004483 for a term of approximately two years, expiring August 31, 2014, with the option to renew for one (1) additional year, as follows:
Xylem Water Solutions, Inc., Items 2-4, 6-38, 40-54, 56-67, 69-100, 102-157, 159-177, 179-192 and 194-201, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.