Explanation
BACKGROUND: For the option to purchase Service and Training Ammunition for the Public Safety Department, Police Division. The term of the proposed option contract would be from the date of execution by the City to and including September 30, 2008. The Purchasing Office opened formal bids on November 9, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002229). Six (6) companies were solicited (MAJ: 3, FBE:2, MBE: 1 ); Three (3) bids were received (MAJ: 3).
The Purchasing Office is recommending award of one contract each to the responsive, responsible and best bidder for each item (Two suppliers):
Vance Outdoors, Inc. MAJ, CC# 542072038 Expires 2/29/08, Award Item 1.
Total Estimated Annual Expenditure: $38,520.00
Kiesler Police Supply MAJ. CC# 351361847 Expires 7/12/08, Award Item 2.
Total Estimated Annual Expenditure: $26,000.00
These Companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UT Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into contracts for the option to purchase Service and Training Ammunition/UTC with Vance Outdoors, Inc. and Kiesler Police Supply and to authorize the expenditure of two dollars to establish the contracts from the Purchasing/UT Contract Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids that opened on November 9, 2006 and Three (3) companies responded with quotes with Vance Outdoors, Inc. meeting the bid requirements and offering the lowest prices for Item 1., and Kiesler Police Supply meeting the bid requirements and offering the lowest prices for Item 2., and
WHEREAS, the Public Safety Department, Police Division recommended award to the lowest, responsive, responsible and best bidders and the Purchasing Office agrees, and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure that service and training ammunition is supplied without interruption to maintain personal and public safety, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase service and training ammunition, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase service and training ammunition in accordance with Solicitation No. SA002229 as follows:
Vance Outdoors, Inc., Item 1., Amount $1.00.
Kiesler Police Supply, Item 2., Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.