Explanation
BACKGROUND: This agreement is necessary to provide specialized professional engineering services to evaluate and provide recommendations for the upgrade of DOSD’s Stormwater Section’s sixteen Stormwater Pump Stations. The basic services to be provided under this Agreement by the Design Professional are professional study, planning, and preliminary engineering (as necessary). The objective of this program is to provide holistic assessments and evaluations of DOSD’s Stormwater Pump Stations, identify improvements that are required, generate an Improvement Plan, and summarize the program’s information into a Program Definition document.
The Community Planning Area is 99 - Citywide
PROCUREMENT: The Department of Public Utilities advertised a Request for Proposals (RFP’s) for DOSD’s Stormwater Pump Stations Evaluation and Upgrade #611660-100000 on the Vendor Services and Bonfire websites that closed on September 24, 2021. The city received four (4) responses from the following firms: GPD Group, Inc., Hatch Associates Consultants, Inc., Prime AE Group, Inc. and Stantec Consulting Services. All proposals were evaluated in accordance with Columbus City Code Title 3, Chapter 329.28, and were scored according to competence to perform, past performance, and understanding of the project approach.
MULTI-YEAR CONTRACT: There are two (2) planned renewals to these projects, January 2023 and January 2024.
PROJECT TIMELINE: This contract is planned for renewals and will span multiple years, concluding in 2024.
Contract Compliance No.: 13-6094431 | MAJ | 5/12/2022 | Vendor#: 25646
Emergency Designation: Emergency legislation is not requested at this time.
Economic Impact: The performance of these projects’ activities to provide specialized professional engineering services to evaluate and provide recommendations for the upgrade of DOSD’s Pump Stations is needed to plan improvements to maintain peak operational performance. If left unperformed, the required work could become larger in scope and more expensive and could produce a major impact to the sewer and stormwater collection systems and the budget. No community outreach is considered for this project.
Fiscal Impact: This contract requires a transfer and appropriation of funds, and an expenditure of up to $300,000.00 from the Stormwater PayGo Fund 6216 and amends the 2021 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering agreement with Hatch Associates Consultants, Inc. for the DOSD’s Stormwater Pump Stations Evaluation and Upgrade Project, CIP# 611660-100000; to amend the 2021 Capital Improvement Budget; to authorize an appropriation, transfer within and expenditure of up to $300,000.00 from the Stormwater PayGo Fund. ($300,000.00)
Body
WHEREAS, the Department of Public Utilities advertised for Requests for Proposals for the DOSD’s Stormwater Pump Stations Evaluation and Upgrade Project; and
WHEREAS, the Department of Public Utilities received four (4) proposals, GPD Group, Inc., Hatch Associates Consultants, Inc., Prime AE Group, Inc. and Stantec Consulting Services; and
WHEREAS, all four proposals were evaluated and Hatch Associates Consultants, Inc. was determined to best meet the needs of the Department; and
WHEREAS, it is necessary for the City to enter into a professional engineering agreement with Hatch Associates Consultants, Inc. for the DOSD’s Stormwater Pump Stations Evaluation and Upgrade Project; and
WHEREAS, it is necessary to authorize the appropriation, transfer, and expenditure of up to $300,000.00 from the Stormwater PayGo Fund 6216; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to align the authority with the expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering agreement with Hatch Associates Consultants, Inc. for the DOSD’s Stormwater Pump Stations Evaluation and Upgrade Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering agreement with Hatch Associates Consultants, Inc., 88 E. Broad Street, Suite 1980, Columbus OH 43215; for an expenditure up to $300,000.00; in accordance with the terms and conditions as shown in the contract agreement on file in the office of the Division of Sewerage and Drainage’s Stormwater Section.
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate within and expend up to $300,000.00 from the Stormwater PayGo Fund 6216, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2021 Capital Improvement Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 4. That said firm, Hatch Associates Consultants, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage’s Stormwater Section.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.