Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Signals - Flashing Yellow Arrow Implementation Pilot project and to provide payment for construction, construction administration and inspection services.
This contract includes installing 3-section flashing yellow vehicular signal heads as a pilot project at 10 intersections along Hilliard Rome Road and Roberts Road including 1. Hilliard Rome Road (HRR) at Westpoint Plaza Drive; 2. HRR at Westchester Woods Blvd; 3. HRR at Tanglewood Plaza; 4. HRR at Tanglewood Park Blvd; 5. HRR at Nike Drive; 6. HRR at Roberts Crossing Drive; 7. HRR at Roberts Road; 8. Roberts Road at Walcutt Road; 9. Roberts Road at International Street; and 10. Roberts Road at Westbelt Drive. New controllers, and intersection wiring are also included, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 1879-2020 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Department of Transportation relative to the Highway Safety Improvement Program, accept and expend awarded grant funds, and issue refunds, if necessary, for the Signals - Flashing Yellow Arrow Implementation Pilot.
The estimated Notice to Proceed date is June 28, 2024. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on April 16, 2024, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Cert.
Complete General Construction Company $1,459,605.46 Columbus, OH Majority
Jess Howard Electric Company $1,509,239.67 Blacklick, OH Majority
Danbert Electric Corp. $1,530,752.59 Plain City, OH Majority
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $1,459,605.46. The amount of construction administration and inspection services will be $218,940.82. The total legislated amount is $1,678,546.28.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
The certification of Complete General Construction Company and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Complete General Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Complete General Construction Company Columbus, Ohio MAJ
Key Cable & Supply Co., Inc. Perrysburg, Ohio EBE
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 05/10/2025.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of this project is a reimbursable budgeted expense of $600,000.00 within the Federal Transportation Grant Fund, Fund 7765, Grant #G592400 (2024 Flashing Yellow Arrow 116373). Funds need to be appropriated.
The remaining balance of $1,078,546.28 is available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2023 Capital Improvement Budget and a transfer of cash is necessary to align spending with the proper project. Funds are appropriated. Funding in the amount of $780,000.00 in Fund 7704 is contingent upon receipt of bond sale funds from the May 2024 Bond Sale.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and to meet the requirements of the start date for the Highway Safety Improvement Program funding award to avoid penalty and to ensure the safety of the traveling public.
Title
To amend the 2023 Capital Improvement budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to appropriate funds within the Federal Transportation Grant Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Signals - Flashing Yellow Arrow Implementation Pilot project; to authorize the expenditure of up to $1,678,546.28 from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($1,678,546.28)
Body
WHEREAS, the Department of Public Service is engaged in the Signals - Flashing Yellow Arrow Implementation Pilot project; and
WHEREAS, the work for this project consists of installing 3-section flashing yellow vehicular signal heads as a pilot project at 10 intersections along Hilliard Rome Road and Roberts Road. New controllers, and intersection wiring are also proposed; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Signals - Flashing Yellow Arrow Implementation Pilot project; and
WHEREAS, the Department of Public Service requires funding to be available for the Signals - Flashing Yellow Arrow Implementation Pilot project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, this ordinance is contingent upon receipt of the spring 2024 bond sale funds; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company to meet the requirements of the start date for the Highway Safety Improvement Program funding award to avoid penalty and to ensure the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by ordinance 1711-2023 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282 - 100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $41,135.00 / $1,059,846.00 / $1,100,981.00 (to match cash)
7704 / P530282 - 100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $1,100,981.00 / ($298,546.00) / $802,435.00
7704 / P545018 - 100000 / Signals - Flashing Yellow Arrow Implementation Pilot (Voted Carryover) / $0.00 / $298,546.00 / $298,546.00
SECTION 2. That the transfer of $298,546.28, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530282-100051 (Resurfacing - Resurfacing Projects), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P545018-100000 (Signals - Flashing Yellow Arrow Implementation Pilot), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $600,000.00 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Project G592400 (2024 Flashing Yellow Arrow 116373), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, OH 43219, for the Signals - Flashing Yellow Arrow Implementation Pilot project in the amount of up to $1,459,605.46 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $218,940.82.
SECTION 5. That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), G592400 (2024 Flashing Yellow Arrow 116373), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $1,078,546.28, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P545018-100000 (Signals - Flashing Yellow Arrow Implementation Pilot), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That this ordinance is contingent upon receipt of the May 2024 bond sale funds.
SECTION 8. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.