Explanation
BACKGROUND: This legislation authorizes the Director of the Finance and Management to amend the contract for the Purchase of Organic Emulsion Polymer UTC (FL005497) with Polydyne Inc. to include the purchase of Organic Emulsion Polymer in totes. The UTC with Polydyne currently allows for the purchase of Organic Emulsion Polymer in bulk truck deliveries
Plant construction at the Jackson Pike Sewage Plant has temporarily eliminated the storage facilities used for bulk Organic Emulsion Polymer and there is now a need to purchase Organic Emulsion Polymer in totes provided by the manufacturer. This additional request requires City Council approval under the requirements of Chapter 329.16.
Emergency action is requested to ensure the continuation of Organic Emulsion Polymer as a sewage treatment additive without interruption.
Polydyne Inc., CC#341810283 (Expires 02/12/2015)
Total Estimated Annual Expenditure: $ 1,400,000.00
1. Amount of additional funds: No additional funds are required for this modification, Sewerage and Drainage will encumber funds for any purchases resulting from this action.
2. Reason additional needs were not foreseen: Plant construction at the Jackson Pike Sewage Plant has temporarily eliminated the storage facilities used for bulk Organic Emulsion Polymer and there is now a need to purchase Organic Emulsion Polymer in totes provided by the manufacturer. This information was not available at the time of the original bid.
3. Reason other procurement processes not used: The Purchasing Office opened bid SA004778 on February 14, 2013 and after significant product testing Polydyne was awarded the contract for their Clarifloc CE-1460 Organic Emulsion Polymer. As this change will result in an equal amount of bulk Organic Emulsion Polymer not being purchased from the UTC, the Purchasing Office negotiated with Polydyne to continue receipt of the same product.
4. How cost was determined: The Purchasing Office negotiated with the current contract holder and totes of approximately 2,000 pounds will be added to contract FL005497 at $.088/ lb. (contract price for bulk truckload remains at $0.80 / lb.).
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No additional funds are required for this modification, Sewerage and Drainage will encumber funds for any purchases resulting from this action.
Title
To authorize the Finance and Management Director to modify the Universal Term Contract for the option to purchase Organic Emulsion Organic Emulsion Polymer with Polydyne, Inc. to include the purchase of polymer in totes in addition to bulk delivery; and to declare an emergency. ($0.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 14, 2013 and selected and awarded contract FL005497 to the lowest, responsive, responsible and best bid. The Purchasing Office negotiated to add totes of approximately 2,000 pounds to contract FL005497; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Organic Emulsion Organic Emulsion Polymer is used in the City's wastewater treatment processes and totes are required as existing bulk storage is unavailable during plant construction, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage in that it is immediately necessary to enter into a contract for the option to purchase Organic Emulsion Organic Emulsion Polymer that is used in the City's wastewater treatment processes, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify FL005497 with Polydyne Inc. to include totes of approximately 2,000 pounds at $0.88 per pound.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.