Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a construction contract with two plumbing contractors: Capital Plumbing & Mechanical, Inc. and TFH-EB, Inc. dba The Waterworks for the Project Dry Basement (PDB) program. The purpose of this program is to reduce water-in-basement occurrences in residential homes in the City of Columbus.
Project Dry Basement Program was implemented in 2004 and authorized the Director of Public Utilities to enter into necessary agreements with homeowners, and contracts with licensed plumbers to perform work related to the installation of devices that are appropriate for the elimination of water in basement (WIBs) in residences within the City of Columbus. These devices will typically include an approved backwater prevention valve, but in some instances may include a sump pump. Sump pumps will be installed only where necessary. Other devices may be considered if deemed necessary to protect a residence from future WIBs incidents. Theres is no cost to the resident if the solution is the installation of devices by the City of Columbus.
2. PROCUREMENT INFORMATION: The Division advertised for competitive bid submissions for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.09 of the Columbus City Code. The Division of Sewerage and Drainage received five (5) bids on February 20, 2013 from the following companies:
Name CCCN Exp. Date Status City/State__ __
Capital Plumbing & Mechanical, Inc. 20-0557202 09/06/2014 MAJ Columbus, OH
TFH-EB, Inc. dba The Waterworks 31-1162504 12/02/2014 MAJ Columbus, OH
BCI Mechanical Contracting 20-8225567 09/19/2013 MAJ Gahanna, OH
McDaniel's Construction Corp., Inc. 31-1145406 04/19/2014 MBE Columbus, OH
General Temperature Control, Inc. 31-1201236 03/13/2014 MAJ Canal Winchester, OH
These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form process. After reviewing the bids and the QFF form, it was determined that Capital Plumbing and Mechanical, Inc. and the The Waterworks were the two lowest responsive, responsible, and best bids. In the bid the City included language that would allow the City the right to award a second contract to the second lowest, responsive and responsible bidder if it is in the best interest of the City to do so. If two contracts are awarded the contracts will run concurrently and will be non-exclusive, and the City may utilize either contract at its discretion. The duration of the contract(s) for this work is expected to be one year with the option to renew each year for an additional three years upon mutual agreement between the parties and approval by Columbus City Council.
3. Economic Impact: This project reduces the occurrences of water in basement for homeowners caused by a mainline sewer blockage or a mainline sewer surcharge.
4. Contract Compliance Nos.:
Capital Plumbing & Mechanical, Inc. 20-0557202 | MAJ | Exp. 09/06/2014
The Waterworks 31-1162504 | MAJ | Exp. 12/02/2014
5. Emergency Designation: Emergency designation is not requested at this time.
6. Fiscal Impact: This legislation authorizes the transfer within and expenditure of funds in the amount of up to $458,238.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664, and to amend the 2013 Capital Improvements Budget. The amount per company is as follows:
Capital Plumbing and Mechanical, Inc. $204,385.50
The Waterworks $253,852.50
Total: $458,238.00
Title
To authorize the Director of Public Utilities to enter into a construction contract with Capital Plumbing & Mechanical, Inc. and TFH-EB, Inc. dba The Waterworks for the Project Dry Basement program; to authorize the transfer and expenditure of $458,238.00 from the Sanitary Sewer General Obligation Bond Fund, and to amend the 2013 Capital Improvements Budget. ($458,238.00)
Body
WHEREAS, The Department of Public Utilities advertised for competitive bid submissions for the Project Dry Basement project on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.09 of the Columbus City Code; and
WHEREAS, five (5) bids were submitted, evaluated, and determined that Capital Plumbing & Mechanical, Inc. and TFH-EB, Inc. dba The Waterworks were selected as the most responsive, responsible, and best bidders; and
WHEREAS, the City reserves the right to award a second contract to the second lowest most responsive, responsible, and best bidder, if it is in the best interest of the City to do so; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of $458,238.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of creating and providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, is requested that this Council to authorize the Director of Public Utilities to enter into a construction contract with Capital Plumbing & Mechanical, Inc. and TFH-EB, Inc. dba The Waterworks for the Project Dry Basement (PDB) program, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract with Capital Plumbing and Mechanical, Inc., 1659 Watkins Rd, Columbus, Ohio 43207 and The Waterworks, 550 Schrock Rd, Columbus, Ohio 43229, in connection with Project Dry Basement, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer of $458,238.00 within the Department of Public Utilities, Division of Sewerage and Drainage | Div. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6630 | as follows:
From:
Project No. | Project Name | OCA Code | Change
650356-100002 | SWWTP Biosolids Land Application Facility | 643562 | -$381,307.20
To:
Project No. | Project Name | OCA Code | Change
650350-100000 | WWTF's Renovations, Rehab, & Contingencies | 664350 | +$381,307.20
(Project Dry Basement)
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $458,238.00 from the Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, from the WWTF's Renovations and Rehabilitations | Fund 664 | Div. 60-05 | 650350-100000 | 664350 | Object Level Three 6630. Distributed as follows:
Capital Plumbing and Mechanical, Inc. $204,385.50
The Waterworks $253,852.50
Total: $458,238.00
SECTION 4. That the 2013 Capital Improvements budget is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
664 | 650356-100002 | SWWTP Biosolids Land Application Facility | $765,000 | $383,693 | (-$381,308)
664 | 650350-100000 | WWTF's Renovations, Rehab, & Contingencies | $76,931 | $458,238 | (+$381,308) (Project Dry Basement)
SECTION5. That the said plumbing companies: Capital Plumbing and Mechanical, Inc. and The Waterworks, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.