Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Abbot Studios for the design of the Fire Station 23 Bay Extension. Fire Station 23 is located at 4451 E. Livingston Avenue.
This project is for design services and will lead to the relocation of existing overhead doors to be in alignment with the existing brick facade. This will result in lengthening the vehicle bay by approximately 13-feet to accommodate larger equipment. Also included is the installation of an exhaust direct capture system.
The Department of Finance and Management, Office of Construction Management, solicited a Request for Proposals for the design of the Fire Station 23 Bay Extension. The project was formally advertised on the Vendor Services website. On April 6, 2018 the city received four (4) responses (0 FBE, 1 MBE) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
Company City AS1/FBE/MBE
Abbot Studios Columbus EBOCC
Star Consultants, Inc. Columbus EBOCC
Williams Architects Columbus EBOCC
XYZ Professionals, LTD. Columbus MBE
Abbot Studios received the highest score by the evaluation committee and will be awarded the Fire Station 23 Bay Extension contract.
Abbot Studios Contract Compliance No. 31-1181520, expiration date May 10, 2019.
Fiscal Impact: This legislation authorizes an expenditure of $136,022.86 from the Public Safety Voted Bond Fund for engineering design services related to the Fire Station 23 Bay Extension. These funds were budgeted within the Public Safety capital budget.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Abbot Studios for services related to the design of the Fire Station 23 Bay Extension; and to authorize the expenditure of $136,022.86 from the Public Safety Voted Bond Fund. ($136,022.86)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for engineering design services related to the design of the Fire Station 23 Bay Extension; and
WHEREAS, four firms responded to a Request for Proposals with Abbot Studios receiving the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of $136,022.86 from the Public Safety Voted Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director to enter into contract with Abbot Studios for the Fire Station 23 Bay Extension, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Abbot Studios for the Fire Station 23 Bay Extension for the Department of Public Safety.
SECTION 2. That the expenditure of $136,022.86, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7701, Public Safety Voted Bond Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.