Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Shelly Materials, Inc. to provide for a disposal site within Franklin County for the disposal of clean fill from pipe repair excavations for the Divisions of Power and Water and Sewerage and Drainage.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003481). Thirty (30) vendors (30 MAJ) were solicited and two (2) bids (2 MAJ) were received and opened on February 10, 2010. The lowest bid from Shelly Materials, Inc. is recommended for an award in the amount of $100,000.00, as the lowest, responsive and responsible bid received. The contract is for one (1) year with the option to renew for three (3) additional years on a year to year basis. It is requested that this Ordinance be handled in an emergency manner in order to immediately address environmental clean-up of water and sewer excavation sites.
Contract Compliance: 311574851, expires April 23, 2010
Shelly Materials, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: There is sufficient budget authority in the Water System Operating Fund and the Sewerage System Operating Fund for this expenditure.
Prior Year Expenditures from Water Operating Fund
2009 - $60,000
2008 - $20,000
Prior Year Expenditures from Sewerage System Operating Fund
2009 - $30,000
2008 - $40,000
Title
To authorize the Director of Public Utilities to enter into a contract with Shelly Materials, Inc. to provide for a disposal site within Franklin County for the disposal of clean fill from pipe repair excavations for the Divisions of Power and Water and Sewerage and Drainage, to authorize the expenditure of $70,000.00 from the Water Systems Operating Fund and $30,000.00 from the Sewer Systems Operating Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, a need exists in the Department of Public Utilities for a disposal site within Franklin County for the disposal of clean fill from pipe repair excavations; and
WHEREAS, bids were received and tabulated by the Department of Public Utilities on February 10, 2010, SA003481, for Disposal Site for Clean Fill - Contract No. 1156; and
WHEREAS, a contract is being established with Shelly Materials, Inc. based upon the lowest, responsive, responsible and best bid received; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract with Shelly Materials, Inc. for Disposal Site for Clean Fill - Contract No. 1156, in an emergency manner in order to meet community commitments for the immediate preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Disposal Site for Clean Fill - Contract No. 1156 in the amount of $100,000.00 with Shelly Materials, Inc., as the lowest responsive and responsible bidder and in accordance with the specifications on file.
SECTION 2. That to pay the cost of the aforesaid contract, the expenditure of $100,000.00, or so much thereof as may be needed, is hereby authorized as follows:
Fund Fund Dept/ OCA
Name No. Div. No. Code OL3 Amount
Water Works Operating Fund 600 60-09 602730 3375 70,000.00
Sewer System Operating Fund 650 60-05 605089 3375 30,000.00
Grand Total $100,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.