Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with Sullivan Environmental Technologies, Inc. for the purchase of Chemineer Mixer Gear Reducer Assembly & Motor for the Division of Water. The mixer is part of the water treatment coagulation process. It is used to mix the chemical Aluminum Sulfate into the water stream of channels leading to the coagulation sedimentation basin.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (Solicitation SA005824). Eighty (80) vendors (76 MAJ, 2 MBR, 1M1A, 1AS1) were solicited and one (1) bid (1 MAJ) was received and opened on April 23, 2015. A tabulation of that bid is available on the attached recommendation letter. The sole bidder is Sullivan Environmental Technologies, Inc. at $24,998.00. They do not have MBE/FBE status.
SUPPLIER: Sullivan Environmental Technologies, Inc., CC# 05-0539579, expiration date: 5/25/2016
FISCAL IMPACT: $24,998.00 is needed and budgeted for this purchase.
2014 expenditures for the Division of Water is $5,2430.00
2013 expenditures for the Division of Water is $0.00
Title
To authorize the Director of Finance and Management to establish a contract with Sullivan Environmental Technologies, Inc. for the purchase of Chemineer Mixer Gear Reducer Assembly & Motor for the Division of Water, and to authorize the expenditure of $24,998.00 from the Water Operating Fund. ($24,998.00)
Body
WHEREAS, the Purchasing Office opened formal bids on April 23, 2015 for the purchase of Chemineer Mixer Gear Reducer Assembly & Motor for the Division of Water, Hap Cremean Water Treatment Plant; and
WHEREAS, the Division of Water recommends an award to be made to the lowest, most responsive and responsible and best bidder Sullivan Environmental Technologies, Inc.; and
WHEREAS, Chemineer Mixer Gear Reducer Assembly & Motor is used at the Hap Cremean Water Treatment Plant in the water treatment coagulation process. It is used to mix the chemical Aluminum Sulfate into the water stream of channels leading to the coagulation sedimentation basin; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities for a contract to be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA005824 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Sullivan Environmental Technologies, Inc. for the purchase of Chemineer Mixer Gear Reducer Assembly & Motor for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $24,998.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, Department 60-09, OCA 602482, Object Level One: 06, Object Level Three: 6651.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.