Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Hatch Associates Consultants Inc. for the Jackson Pike Waste Water Treatment Plant OARS Grit System Evaluation Project, CIP #650704-100003.
The contract provides evaluation and cleaning of grit that has accumulated in the tunnel adversely impacting operation of equipment in the tunnel. No community outreach or environmental factors are considered for this project.
2. FUTURE MODIFICATION(S): This contract will be a two year agreement. Adjustments to fees and scope to this contract will be made by Contract Modification based on proposals as requested by the City.
3. TIMELINE: This will be a two year contract. The original contract will commence in 2020. Once grit has been fully measured the contract will be modified, anticipated in 2020. The project will closeout in 2022.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The performance of this professional services for the subject contract will restore the performance of the tunnel equipment and provide engineering guidance to prevent future grit accumulation.
5. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." Proposals were opened on May 15, 2020. The Department received three (3) proposals from Hatch Associates Consultants; Burgess & Niple, Inc.; and Brown and Caldwell.
An evaluation committee reviewed the proposals and scored them based on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement be awarded to Hatch Associates Consultants, Inc.
The Contract Compliance Number for Hatch Associates Consultants, Inc. is 13-6094431 (expires 5/12/2022, MAJ, DAX # 025646).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hatch Associates Consultants, Inc.
6. FISCAL IMPACT: This ordinance requires a transfer within, appropriation, and expenditure of up to $2,000,000.00 from the Sanitary General Obligation Bond Fund 6109. An amendment to the 2019 Capital Improvement Budget is necessary to align the authority with the expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement with Hatch Associates Consultants, Inc. for professional engineering services for the Jackson Pike Waste Water Treatment Plant OARS Grit System Evaluation Project; to authorize the transfer within, appropriation, and expenditure of up to $2,000,000.00 from the Sanitary General Obligation Bond Fund; and to amend the 2019 Capital Improvements Budget. ($2,000,000.00)
Body
WHEREAS, three (3) technical proposals for professional engineering services for the Jackson Pike Waste Water Treatment Plant OARS Grit System Evaluation were received on May 15, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Hatch Associates Consultants, Inc.; and
WHEREAS, it is necessary to authorize a transfer within, appropriation, and expenditure of up to $2,000,000.00 within the Sanitary General Obligation Bond Fund 6109 for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Hatch Associates Consultants, Inc. for the Jackson Pike Waste Water Treatment Plant OARS Grit System Evaluation Project for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Jackson Pike Waste Water Treatment Plant OARS Grit System Evaluation Project with Hatch Associates Consultants, Inc. (FID#13-6094431), 88 E. Broad Street; Suite 1980, Columbus, Ohio 43215; for an expenditure up to $2,000,000.00; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage.
SECTION 2. That the appropriation and transfer of $2,000,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Sanitary General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund | CIP# | Project Name | Current Authority | Revised Authority | Net Change
6109 | 664999-1000000 | Unallocated Balance | $4,122,453 | $2,122,453 | -$2,000,000
6109 | 650704-1000003 | JPWWTP OARS Grit System Evaluation | $0 | $2,000,000 | +$2,000,000
SECTION 4. That an expenditure of $2,000,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.