Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Bridge Rehabilitation - Annual Citywide Contract project and to provide payment for construction, construction administration and inspection services.
This contract includes the general maintenance of several bridges and other roadway structures within the City of Columbus. Types of work may include but are not limited to concrete patching, expansion joint repairs, waterproofing, lighting repairs, placement of scour countermeasures, channel cleanout, deck overlay, asphalt repairs, clearing and grubbing, bearing rehab, bridge painting, and median barrier repairs, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is March 24, 2025. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on December 19, 2024, (majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Cert.
Complete General Construction Company $848,094.50 Columbus, OH Majority
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder. The Invitation for Bid contained Special Provision 146 that allows for the adjustment of the contract price to match the budgeted amount available. The contract amount will be set at $1,048,094.50 instead of the low bid amount of $848,094.50. The amount of construction administration and inspection services will be $209,618.90. The total legislated amount is $1,257,713.40.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
The certification of Complete General Construction Company and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Complete General Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
CAP-STONE & Associates, Inc. Columbus, Ohio WBE
Arch City Hauling LLC Columbus, Ohio MBE
McDaniels Construction Corp Columbus, Ohio MBE
Lake Erie Construction Co., Inc. Norwalk, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 5/10/2025.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of the funding for this project is available in the amount of $164,747.55 within the Electricity Bond Fund, Fund 6303. A transfer of cash is necessary to align spending with the proper project and it is necessary to amend the 2024 Capital Improvement Budget to establish sufficient budget authority for this project. Funds are appropriated.
A portion of the funding for this project is available in the amount of $96,824.00 within the Street and Highway Non-Bond Fund, Fund 7766. It is necessary to amend the 2024 Capital Improvement Budget to establish sufficient budget authority for this project. Funds need to be appropriated.
The remaining balance of $996,141.85 is available within the Streets and Highways Bond Fund, Fund 7704. A transfer of cash and appropriation is necessary to align spending with the proper project and it is necessary to amend the 2024 Capital Improvement Budget to establish sufficient budget authority for this project. Funds are appropriated.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 16% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved a partial bid waiver for a goal of 10.76%. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATIONEmergency action is requested in order to complete needed improvements as soon as possible once the construction season begins to ensure the safety of the travelling public.
Title
To amend the 2024 Capital Improvement budget; to authorize the transfer of funds within the Streets and Highways Bond Fund and the Electricity Bond Fund; to appropriate funds within the Street and Highway Non-Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Bridge Rehabilitation - Annual Citywide project; to authorize the expenditure of up to $1,257,713.40 from the Electricity Bond Fund, Street and Highway Non-Bond Fund, and the Streets and Highways Bond Fund for the project; and to declare an emergency. ($1,257,713.40)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Rehabilitation - Annual Citywide project; and
WHEREAS, the work for this project consists of the general maintenance of several bridges and other roadway structures within the City of Columbus. Types of work may include but are not limited to concrete patching, expansion joint repairs, waterproofing, lighting repairs, placement of scour countermeasures, channel cleanout, deck overlay, asphalt repairs, clearing and grubbing, bearing rehab, bridge painting, and median barrier repairs; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Bridge Rehabilitation - Annual Citywide project; and
WHEREAS, the Department of Public Service requires funding to be available for the Bridge Rehabilitation - Annual Citywide project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, and Fund 6303, the Electricity Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within Fund 7766, the Street and Highway Non-Bond Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $1,257,713.40 from the Electricity Bond Fund, the Street and Highway Non-Bond Fund, and Streets and Highways Bond Fund for this contract; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 16% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, after ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved a partial bid waiver for a goal of 10.76%.
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company to complete general maintenance of several bridges and other roadway structures within the City once construction season begins to ensure the safety of the travelling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
6303 / P670870-100000 / Circuit 237 Street Lighting Improvement Upgrade (Voted Electricity Carryover) / $1,685,527.00 / ($164,748.00) / $1,520,779.00
7766 / P530301-992019 / Bridge Rehabilitation - Annual Citywide Contract (2019) (Street & Highway Imp Carryover) / $96,824.00 / ($96,824.00) / $0.00
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $412,937.00 / ($412,937.00) / $0.00
6303 / P670908-100000 / SR-315 Median Barrier Lighting Repairs (Voted Electricity Carryover) / $0.00 / $164,748.00 / $164,748.00
7766 / P530301-992023 / Bridge Rehabilitation - Annual Citywide Contract (2023) (Street & Highway Imp Carryover) / $0.00 / $96,824.00 / $96,824.00
7704 / P530301-992023 / Bridge Rehabilitation - Annual Citywide Contract (2023) (Voted Carryover) / $1,308,725.00 / $412,937.00 / $1,721,662.00
SECTION 2. That the transfer of $3,008.87, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P540007-100000 (Traffic Signal Installation - General Engineering), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530301-992023 (Bridge Rehabilitation - Annual Citywide Contract (2023)), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $409,927.42, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P540007-100000 (Traffic Signal Installation - General Engineering), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530301-992023 (Bridge Rehabilitation - Annual Citywide Contract (2023)), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $164,747.55, or so much thereof as may be needed, is hereby authorized within Fund 6303 (Electricity Bond Fund), from Dept-Div 6007 (Electricity), Project P670870-100000 (Circuit 237 Street Lighting Improvement Upgrade), Object Class 06 (Capital Outlay) to Dept-Div 6007 (Electricity), Project P670908-100000 (SR-315 Median Barrier Lighting Repairs), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2025, the sum of $96,824.00 is appropriated in Fund 7766 (Street and Highway Non-Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-992023 (Bridge Rehabilitation - Annual Citywide Contract (2023)), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio, 43219, for the Bridge Rehabilitation - Annual Citywide project in the amount of up to $1,048,094.50 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $209,618.90.
SECTION 7. That the expenditure of $164,747.55, or so much thereof as may be needed, is hereby authorized in Fund 6303 (Electricity Bond Fund), Dept-Div 6007 (Electricity), Project P670908-100000 (SR-315 Median Barrier Lighting Repairs), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $96,824.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street and Highway Non-Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-992023 (Bridge Rehabilitation - Annual Citywide Contract (2023)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $996,141.85, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-992023 (Bridge Rehabilitation - Annual Citywide Contract (2023)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.