Explanation
Background:
This ordinance will authorize the transfer of $297,510.48 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, amend the 2007 Capital Improvement Budget, and authorize the Director of Recreation and Parks to enter into a contract with M&D Blacktop for the Weinland Park Improvements.
Five bids were received by the Recreation and Parks Department on May 29th, 2007, for the Weinland Park Improvements as follows:
Status Amount
**Brookside Lawn Maj. $449,621.00
**Watson Shonebarger Maj. $458,746.00
M&D Blacktop Maj. $460,000.00
Republic Builders Maj. $477,000.00
Strawser Paving Maj. $517,000.00
**After applying 1% credits per the responsible contractor's process, the apparent low bidder after credits is M&D Blacktop. Brookside lawn and Watson Shonebarger are both non-local companies. In addition, Brookside lawn does not provide a local workforce or provide retirement or pension benefits to their employees.
Services will basketball courts, paving, trees, play equipment, fencing and site furnishings.
No contingency is being included in this project
Contract Compliance Number for M&D Blacktop is #31-1131599
Emergency action is necessary to allow project to begin as soon as possible for fall 2007 park opening.
Fiscal Impact:
$460,000.00 is budgeted in the Recreation and Parks Voted 1999/2004 Bond Fund to meet the financial obligation of this project.
Title
To authorize the transfer of $297,510.48 within the voted 1999/2004 Parks and Recreation Bond Fund, to authorize the Director of Recreation and Parks to enter into contract with M&D Blacktop for the Weinland Park project, to authorize the expenditure of $460,000.00 from the Recreation and Parks Voted bond fund, to amend the 2007 Capital Improvements Budget, and to declare an emergency. ($460,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May 29th, 2007, and the contract for Weinland Park Improvements will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract to allow work to begin as soon as possible; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with M&D Blacktop for the Weinland Park Improvements, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $297,510.48 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, from various projects listed below:
FROM:
Project 510325, OCA 644526, Obj level 3 6621: $297,510.48
TO:
Project 510017, OCA 644526, Obj level 3 6621: $297,510.48
SECTION 3. That the expenditure of $460,000.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
$460,000.00 Recreation and Parks Voted Bond Funds: Fund No. 702, Dept. 51-01, Project 510017, OCA Code 644526, and Object Level 3 No. 6621
SECTION 4. That the 2007 Capital Improvements Budget Ordiance No. 0733-2007, is hereby amended as follows, in order to provide sufficient budget authority for the execution of this legislation as well as previously approveed legislation:
CURRENT:
Fund 702 Project 510017 / Park and Playground Development / $2,385,444.00 (voted carryover only)
Fund 702 Project 510325 / Scioto Trail Improvements / $400,000.00 (voted carryover only)
AMENDED TO:
Fund 702 Project 510017 / Park and Playground Development/ $2,682,954.48 (voted carryover only)
Fund 702 Project 510325 / Scioto Trail Improvements / $102,489.52 (voted carryover only)
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.