Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department modify an existing contract with DLZ Ohio, Inc. to provide professional services associated with the Kilbourne Run Sports Park Improvements Project. The modification amount being authorized by this ordinance is $1,700,000.00.
This modification includes scope for a wetland mitigation bank fee, construction administration, and services for roundabout design. This is a planned modification for construction administration services and wetland mitigation bank fee scope items. The wetland mitigation bank fee is the fee for filling in wetlands that are not able to be mitigated on site. The roundabout design was unforeseen during the time of the first contract modification because the Department of Public Service provided direction on moving forward with a roundabout design versus a traffic signal after the first modification of the design contract. The design fees for these improvements were determined using existing rates in the already established contract.
This contract modification is necessary for the completion of the design of the project and for adequate technical support during the construction phase of the project.
Principal Parties:
DLZ Ohio, Inc.
6121 Huntley Road
Columbus, Ohio 43229
Bob Kirkley, (614) 888-0040
Contract Compliance Number: 004939
Contract Compliance Expiration Date: October 24, 2024
Benefits to the Public: This project benefits the public by significantly enhancing the soccer amenities and programs the City can offer to the public. Additionally, these improvements set up the City to be a major destination for soccer programs and tournaments for all levels of play.
Community Input/Issues: Input for this improvement project was primarily gathered through the Columbus Community Sports Park feasibility study conducted by Conventions, Sports, and Leisure International (CSL) and managed by the Columbus Recreation and Parks Department in summer of 2021. Input was also gathered from internal Columbus Recreation and Parks Department stakeholders and the Mayor’s Office.
Area(s) Affected: Northland (35)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to update sports related parks, expanding amenities to appeal to a more diversified audience, and updating five neighborhood parks per year.
Fiscal Impact: The expenditure of $3,434,556.12 was legislated for professional services in conjunction with the Kilbourne Run Sports Park Improvements Project by Ordinances 3020-2022 and 1802-2023. This ordinance will provide funding that will modify the previously authorized amount by $1,700,000.00. $1,700,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7712 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $5,134,556.12. This ordinance is contingent upon the deposit of proceeds from the May 2024 Bond Sale.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with DLZ Ohio, Inc. for the Kilbourne Run Sports Park Improvements Project; and to authorize the expenditure of $1,700,000.00 from the Recreation and Parks Voted Bond Fund and to declare an emergency.
. ($1,700,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with DLZ Ohio, Inc. to provide professional services associated with the Kilbourne Run Sports Park Improvements Project; and
WHEREAS, it is necessary to authorize the expenditure of $1,700,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department to authorize the Director to modify this existing contract, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
WHEREAS, an emergency exists in the usual daily operation in the City of Columbus in that it is immediately necessary to pass this ordinance in order to complete the park entrance and roadway improvement design which will assist with the procurement of long lead time items such as electrical switch gear and street lighting components for the immediate preservation of the public peace, property, health and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with DLZ Ohio, Inc. to provide professional services for the Kilbourne Run Sports Park Improvements Project. The modification amount being authorized by this ordinance is $1,700,000.00.
SECTION 2. That this ordinance is contingent upon the deposit of proceeds from the May 2024 Bond Sale.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $1,700,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.