Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Strawser Paving Company, Inc. for the Alum Creek Stormwater Mitigation and Remediation Phase 2 Project at 2100 Alum Creek Drive. This location is one of three Division of Refuse operations facilities as well as the location of its administrative offices. The pavement conditions at this site have deteriorated over the years since its initial construction and must be rebuilt to satisfy storm water provisions of the Ohio Environmental Protection Agency. The scope of work includes site grading, pavement restoration, new curb and gutter, 4" underdrains, and a new storm water detention pond.
Formal bids were solicited and the City received three proposals on January 10, 2014 as follows (0 FBE, 0 MBE):
Strawser Paving Company, Inc. $656,521.00
George J. Igel & Co., Inc. $711,900.00
Neff Paving $844,292.68
The Office of Construction Management recommends the bid award be made to the most responsible and responsive bidder, Strawser Paving Company, Inc.
Emergency action is requested so that it is possible to complete this project, along with establishing growth of the new permanent seeded areas, by this fall.
Contract Compliance Information: Strawser Paving Company, Inc. Contract Compliance No. 31-4412354, expiration date January 25, 2015.
Fiscal Impact: The cost of this contract $656,521.00. This legislation authorizes a transfer of $656,521.00 between projects within the Refuse G.O. Bonds Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Refuse Bonds Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Strawser Paving Company, Inc. for the Alum Creek Stormwater Mitigation and Remediation Phase 2 Project; to authorize the expenditure of $656,521.00 from the Refuse Bonds Fund; and to declare an emergency. ($656,521.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects in the Refuse G.O. Bonds Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management needs to enter into a contract with Strawser Paving Company, Inc. for the Alum Creek Stormwater Mitigation and Remediation Phase 2 Project; and
WHEREAS, Strawser Paving Company, Inc., is the lowest, responsive and responsible, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Strawser Paving Company, Inc. for the Alum Creek Stormwater Mitigation and Remediation Phase 2, so that it is possible to complete this project, along with establishing growth of the new permanent seeded areas, by this fall, thereby protecting the public health, property, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
703 / 520004-100005 / Alum Creek Remediation - Facility Improvements (unvoted carryover) / $1,308,546.00 / ($656,521.00) / $652,025.00
703 / 520004-100001 / Alum Creek Stormwater Mitigation and Remediation Phase 2A (unvoted carryover) / $0.00 / $656,521.00 / $656,521.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Refuse G.O. Bonds Fund, Fund No. 703, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520004-100005 / Alum Creek Remediation - Facility Improvements / 06-6600 / 730405 / $656,521.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520004-100001 / Alum Creek Stormwater Mitigation and Remediation Phase 2A / 06-6600 / 730401 / $656,521.00
SECTION 3. That the Director of Finance and Management is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Strawser Paving Company, Inc. for the Alum Creek Stormwater Mitigation and Remediation Phase 2 Project.
SECTION 4. That for the purpose of paying the cost of the contract, the sum of up to $656,521.00 or so much thereof as may be needed, is hereby authorized to be expended from the Refuse G.O. Bonds Fund, Dept.-Div. 59-02 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520004-100001 / Alum Creek Stormwater Mitigation and Remediation Phase 2A / 06-6621 / 730401 / $656,521.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.