Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Jess Howard Electric for exterior lighting improvements at the rear of the Division of Police, Strategic Response Bureau, at 1120 Morse Road. Currently, there is minimal lighting in the rear parking lot. Lighting improvements are necessary to ensure the safety of users and visitors to the facility.
The work shall include furnishing two exterior pole mounted fixtures, complete with concrete foundations and anchor bolts, underground conduits with conductors, a new panel breaker, saw cutting and removal of asphalt pavements, excavation for new underground electrical raceways, backfill and compaction, and the patching of asphalt pavement where necessary.
Formal bids were solicited and two companies submitted bids on June 22, 2010 as follows (0 MBE, 0 FBE):
Jess Howard Electric $13,458.00
Capital City Electric $16,349.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Jess Howard Electric.
Emergency action is requested so the work may begin as quickly as possible to increase security for City employees, users, and visitors to the facility.
Fiscal Impact: This ordinance authorizes the expenditure of $13,458.00 from the Safety Voted Bond Fund, where there are sufficient funds to cover this expense. In order to spend these funds, however, an amendment to the 2010 Capital Improvements Budget is needed in order to account for encumbrance cancellations.
Jess Howard Electric Contract Compliance No. 31-4405752, expiration date January 16, 2011
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Jess Howard Electric for exterior lighting improvements at the Strategic Response Bureau, 1120 Morse Road; to amend the 2010 Capital Improvements Budget, to authorize the expenditure of $13,458.00 from the Safety Voted Bond Fund; and to declare an emergency. ($13,458.00)
Body
WHEREAS, it is necessary for exterior lighting improvements at the Strategic Response Bureau, 1120 Morse Road to occur; and
WHEREAS, formal bids were solicited and two companies submitted bids; and
WHEREAS, Jess Howard Electric is the most responsive and responsible bidder; and
WHEREAS, the Office of Construction Management recommends the bid award be made to Jess Howard Electric; and
WHEREAS, an amendment to the 2010 Capital Improvement Budget is needed in order to account for encumbrance cancellations; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Jess Howard Electric for exterior lighting improvements at the Strategic Response Bureau, 1120 Morse Road, so the work may begin as quickly as possible to increase security for City employees, users, and visitors to the facility, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into a contract on behalf of the Office of Construction Management with Jess Howard Electric for exterior lighting improvements at the Strategic Response Bureau, 1120 Morse Road.
SECTION 2. That the 2010 Capital Improvement Budget is hereby amended as follows to account for encumbrance cancellations:
Fund 701/Division 30-03
Project Current Authority Revised Authority
Police Facility Renovation 330021-100000 (Carryover) $72,701 $112,627
SECTION 3. That the expenditure of $13,458.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $13,458.00
SECTION 4. That the City Auditor is authroized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordianance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.