Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with Premier Truck Sales & Rental Inc. for the purchase offive (5) Mack LR64R-SL/ Labrie 31YD 2023 Automated Side Loading Diesel Powered garbage trucks, for the Department of Public Service, Division of Refuse Collection. This purchase will assist the Division with expediting refuse collection throughout the City.
The Division of Refuse Collection provides waste pick-up and disposal service throughout the City of Columbus.Due to long lead times associated with the production and delivery of new vehicles, and needed repairs and/or the replacement of current vehicles, this critical operation does not have enough functional vehicles to fulfill daily operations. Therefore, the purchase of a readily available vehicle appropriate for this type of operation is necessary to avoid the interruption of City services.
The Division of Refuse Collection has been utilizing garbage trucks from Premier Truck Sales & Rental Inc. through rental agreements previously authorized by Columbus City Council. Premier Truck Sales & Rental Inc. is now offering to allow the city to purchase these trucks at a discounted rate. Due to the urgent need and very long production delays for new trucks, the Department of Public Service feels it’s in the best interest of the City of Columbus to purchase these ready-to-use vehicles.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Premier Truck Sales & Rental Inc., is CC040372 and expires 12/08/2025.
3. FISCAL IMPACT
Funds for this purchase are available in the Refuse Bond Fund, Fund 7703. This ordinance is contingent upon receipt of bond sale funds from the May 2024 Bond Sale.
4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
A request for waiver of the formal competitive bidding requirements of Columbus City Code Chapter 329 is requested for this purchase so that the Division of Refuse Collection can provide uninterrupted waste pick-up and disposal service throughout the City of Columbus.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program
6. EMERGENCY DESIGNATION
Emergency action is requested to expedite the purchase of the Mack LR64R-SL / Labrie 31YD 2023 Automated Side Loading Diesel Powered garbage trucks which are already in use by the Division of Refuse Collection as rentals.
Title
To authorize the Director of Finance and Management to enter into a contract with Premier Truck Sales & Rental Inc., for purchase of five (5) Mack LR64R-SL/ Labrie 31YD 2023 Automated Side Loading Diesel Powered garbage trucks for the Division of Refuse Collection; to authorize the waiver of the competitive bidding requirements of the Columbus City Code; to authorize the expenditure of up to $1,673,750.00 from the Refuse Bond Fund; and to declare an emergency. ($1,673,750.00)
Body
WHEREAS, the Department of Public Service, Division of Refuse Collection have a need for five (5) Mack LR64R-SL/ Labrie 31YD 2023 Automated Side Loading Diesel Powered garbage trucks; and
WHEREAS, the Director of Finance and Management is authorized to enter into a contract with Premier Truck Sales & Rental Inc., for purchase of five (5) Mack LR64R-SL/ Labrie 31YD 2023 Automated Side Loading Diesel Powered garbage trucks for the Division of Refuse Collection; and
WHEREAS, it is necessary for Council to authorize a waiver of the competitive bidding requirements of Columbus City Code to procure this equipment; and
WHEREAS, funds for this purchase are available in the Refuse Bond Fund, Fund 7703; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order to expedite the purchase of the Mack LR64R-SL / Labrie 31YD 2023 Automated Side Loading Diesel Powered garbage trucks equipment at a discounted rate for immediate use, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with Premier Truck Sales & Rental Inc., for five (5) Mack LR64R-SL/ Labrie 31YD 2023 Automated Side Loading Diesel Powered garbage trucks, for the Division of Refuse Collection.
SECTION 2. That this ordinance is contingent upon the deposit of proceeds from the May 2024 Bond Sale.
SECTION 3. That the expenditure of $1,673,750.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), P520001-100000 (59-02 Mechanized Collection Equipment), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of City Code Chapter 329.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.