Explanation
Background:
The Recreation and Parks Department solicited bids for the 2008 Trail Safety Improvements Project. Four (4) bids were received and opened by the Recreation and Parks Department on July 2, 2008. The bids are as follows:
Vendor Status Amount
Downing Construction Company Majority $101,805.00
Columbus Asphalt Majority $111,190.00
McDaniels Construction MBE $137,866.65
M&D Blacktop Majority $149,000.00
It is the recommendation of the Recreation and Parks Department to award the bid to Downing Construction Company who submitted the lowest and best responsive and responsible bid.
The project will include ramp repairs along the 670 Trail; new centerline striping, bollard removals and drainage improvements along the Olentangy Trail; railing improvements along the Alum Creek Trail and clearing work along the Scioto Trail. Removing obstacles, hazards and brush as well as improving selected ramps and railings will increase the safety to the general public using the regional trail system.
The Federal Identification Number for Downing Construction Company is #31-1458431 and the contract compliance expires 07/23/09.
Fiscal Impact:
$105,000.00 is required and budgeted in the 1999/2004 Recreation and Parks Voted Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Downing Construction Company for the 2008 Trail Safety Improvements Project and to authorize the expenditure $105,000.00 from the 1999/2004 Recreation and Parks Voted Bond Fund. ($105,000.00)
Body
WHEREAS, the Department of Recreation and Parks has identified portions of the 670, Alum Creek, Olentangy and Scioto trail systems as sites that need various improvements including but not limited to brush, obstacle and hazard removal and improving ramps and railings; and
WHEREAS, these improvements are necessary to assure that conditions are safe for the general public using the regional trail system; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and he is hereby authorized and directed to enter into contract with Downing Construction Company for the 2008 Trail Safety Improvements Project in accordance with the terms and conditions of the competitive bidding procedures of the Columbus City Codes.
SECTION 2. That the expenditure of $105,000.00 or so much thereof as may be necessary, be and is hereby authorized from the 1999/2004 Voted Recreation and Parks Bond Fund as follows, to pay the cost thereof:
Fund Dept. No. Project No. Object Level 3 OCA Code Amount
702 51-01 510229 6621 644526 $105,000.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $3,195.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.