Explanation
BACKGROUND: This legislation authorizes the Director of Public Safety to enter into contract with ErgoFlex Systems, Inc. for the purchase of new, removal of existing, and the installation of console furniture for the Division of Support Services 911 Emergency Communication Center (911 ECC). The existing furniture and fixtures at the Communication Center is over twenty years old and parts are no longer available to fix the stations that need repairs. The existing furniture is not conducive to the current ergonomic standards within the industry that along with consoles needing repaired, does not provide an adequate working environment for 911 ECC staff. This new furniture will allow for the footprint of the center to meet the growing staffing needs and move the call center into what is considered standard for the industry.
Bid Information: Proposals were advertised and solicited via competitive bids within Vendor Services, in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023095). Four (4) bids were received from the following companies:
ErgoFlex - $877,215.50
Watson- $935,766.10
Evans-$1,333,642.45
Russ Bassett- $1,611,688.12
After reviewing the bids that were submitted, it was determined that ErgoFlex was the lowest, responsive, responsible, and best bidder.
Contract Compliance: CC-026187 expires 11/18/2024.
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate funding and purchase of the consoles that will further enhance the work life of the 911 Emergency Communication Center that provides critical services.
Fiscal Impact: This ordinance authorizes an expenditure of $877,215.50 from the general fund for the purchase of new, removal of existing, and installation of console furniture for the Department of Public Safety, Division of Support Services 911 ECC. The Department of Public Safety budgeted $877,215.50 within the 2022 General Fund operating budget for this purpose.
Title
To authorize the Director of Public Safety to enter into contract with ErgoFlex Systems, Inc. for the purchase of new, removal of existing, and the installation of 911 Emergency Communications Center console furniture for the Support Services Division; to authorize the expenditure of $877,215.50 from the General Fund; and to declare an emergency. ($877,215.50)
Body
WHEREAS, the Division of Support Services needs to purchase new console furniture for the 911 Emergency Communication Center; and
WHEREAS, ErgoFlex Systems, Inc. submitted the lowest, responsive, responsible and best bid, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to enter into contract with ErgoFlex Systems, Inc. for the purchase of new, removal of existing, and the installation of 911 Emergency Communications Center console furniture, to assure an adequate working environment exists for the staff that provide a crucial services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized enter into contract with ErgoFlex Systems, Inc., for the purchase of new, removal of existing, and the installation of 911 console furniture, to assure an adequate working environment exists for the staff that provide a critical service.
SECTION 2. That the expenditure of $877,215.50, or so much thereof as may be needed, is hereby authorized in the General Fund per the accounting codes in the attachment to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.