Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a professional services contract with Evans Mechwart Hambelton & Tilton, Inc. (EMH&T) for the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path project for $533,000.00.
The City of Columbus has developed a Bicentennial Bikeways Plan, which was adopted by City Council on June 2, 2008. The Plan identifies specific on-street bikeway improvement projects located throughout the City. The Division of Mobility Options is responsible for the management of these improvement projects. It is the responsibility of the consultant to provide traffic analysis, conceptual designs and construction plans in a timely manner.
There are a variety of individual projects, including the Olentangy River Road Shared-use Path, to be analyzed and designed as part of this contract. These improvements are mostly within the right-of-way, and will consist of projects identified in the Bicentennial Bikeways Plan such as shared use paths, bike lanes, and shared routes, as well as communications and public involvement related to bicyclist education and engagement in support of these projects. In addition to yearly spot improvement projects, potential projects (tasks) include, but are not limited to, the following:
Share the Road Campaign
Summit Street Bike Lanes
Fourth Street Bike Lanes
Bike Parking Shelters
SR 161 Bikeway Connector Bike Path
East-West Connector/Sullivant Avenue Corridor
Olentangy River Road Shared-use Path
The City will negotiate each task assignment with the consultant and shall assign tasks to the consultant as it deems necessary, according to the task scope, and availability of consultant resources.
Work also includes conducting the necessary traffic engineering analysis to refine BBP recommendations into practical "complete street" solutions.
The Department of Public Service, Office of Support Services solicited a Request for Proposal for the Bikeway Development - Bikeway Design project and Pedestrian Safety Improvement - Olentangy River Road Shared Use Path projects. Two contracts will be awarded from these proposals. The Bikeway Development - Bikeway Design project will be legislated in a separate ordinance. The projects were formally advertised through the City's Vendor Services from June 10, 2010, to July 7, 2010. The city received fourteen (14) responses. Twelve of Fourteen proposals were deemed minimally compliant and were fully evaluated when the Evaluation Committee met on July 30, 2010.
Company Name City/State Majority/MBE/FBE/ASN
EMH&T Columbus, OH Majority
Korda Nemeth Engineering, Inc. Columbus, OH Majority
Floyd Browne Group Columbus, OH Majority
Crawford, Murphy, and Tilley, Inc. Columbus, OH Majority
Resource International, Inc. Columbus, OH FBE
Columbus Engineering Consultants, Inc. Columbus, OH ASN
ME Companies Westerville, OH Majority
MS Consultants, Inc Youngstown, OH Majority
Michael Baker Jr., Inc. Columbus, OH Majority
Stantec Consulting Services, Inc. Columbus, OH Majority
Dynotec, Inc. Columbus, OH MBE
W.E. Stilson Consulting Group Columbus, OH Majority
Jones-Stuckey Ltd., Inc. Columbus, OH Majority
R.W. Armstrong & Associates, Inc Columbus, OH Majority
EMH&T received the highest score by the evaluation committee and Korda Nemeth Engineering, Inc. received the next highest score. EMH&T will be awarded the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path Contract and the Award for the Bikeway Development - Bikeway Design Contract will be made to Korda Nemeth Engineering, Inc. and will be legislated in another ordinance.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
EMH&T's contract compliance number is 310685594 and expires 9/21/11.
3. EMERGENCY DESIGNATION
Emergency action is requested to provide design for these projects at the earliest possible time in order to have plans available for construction of these bikeway projects.
4. FISCAL IMPACT
Funds for this project are budgeted in the 2010 CIB in the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path and Bikeway Development - Bikeway Design project.
Title
To authorize the Director of Public Service to enter into a professional service engineering contract with EMH&T, for the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path project; to amend the 2010 C.I.B.; to authorize the transfer of funds within the Build America Bonds Fund; to authorize the expenditure of $533,000.00 from the Build America Bonds Fund for the Division of Mobility Options; and to declare an emergency. ($533,000.00)
Body
WHEREAS, the City of Columbus has developed a Bicentennial Bikeways Plan, which was adopted by City Council on June 2, 2008 and this plan identifies specific bikeway improvement projects located throughout the City; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service engineering contract for the preparation of design plans for the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path project; and
WHEREAS, The Department of Public Service solicited a request for proposal for the Bikeway Development - Bikeway Design project and Pedestrian Safety Improvement - Olentangy River Road Shared Use Path project; and
WHEREAS, two contracts will be awarded from these proposals, Bikeway Development - Bikeway Design project and Pedestrian Safety Improvements - Olentangy River Road Shared Use Path with the Bikeway Development - Bikeway Design project being legislated in a separate ordinance; and
WHEREAS, these contracts will consist of the analysis and design of various projects within the Bicentennial Bikeways Plan; and
WHEREAS, a satisfactory proposal has been submitted by EMH&T; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Mobility Options, in that this legislation should go forth immediately to maintain the overall design schedule in order to have plans available for construction of projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into contract with EMH&T, 5500 New Albany Road, Columbus, OH, 43054 in the amount of $533,000.00 or so much as may be needed for the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path project.
Section 2. That the 2010 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
746 / 540002-100009 / Bikeway Development - Bikeway Design / $720,000.00 / ($220,000.00) / $500,000.00
746 / 590105-100036 / Ped. Safety Improvements - Olentangy River Road Shared Use Path / $313,000.00/ $220,000.00 / $533,000.00
Section 3. That the City Auditor be and hereby is authorized to transfer $220,000.00 within Fund 746, the Build America Bonds Fund, Dept-Div 59-10, Division of Mobility Options as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
746 / 540002-100009 / Bikeway Development - Bikeway Design / 06-6600 / 760209 / $220,000.00
TRANSFER TO
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
746 / 590105 - 100036 / Ped. Safety Improvements - Olentangy River Road Shared Use Path / 06-6600 / 760536 / $220,000.00
Section 4. That for the purpose of paying the cost of this contract, the sum of $533,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Build America Bonds Fund, No. 746 as follows:
Dept-Div / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 590105 - 100036 / Ped. Safety Improvements - Olentangy River Road Shared Use Path / 06-6682 / 760536 / $533,000.00
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.