Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $1,182,593.85 for the Taylor Station Road Widening project and to pay construction inspection costs up to $135,000.00. This improvement widens Taylor Station Road from East Broad Street to 3,051 feet north of Broad Street and adds a right turn lane from East Broad Street to Taylor Station Road and includes sidewalks, curb ramps, signal work and drainage. The estimated Notice to Proceed date is August 6, 2007. This project is to be completed by November 9, 2007. This is the first contract and may possibly be modified in the future to include work that can be completed concurrently. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 12 bidders/suppliers were solicited (10 majority, 2 minority) and 6 bids were received (6 majority) and tabulated on May 10, 2007 as follows:
Double Z Construction Co. |
$1,179,836.15 |
Columbus Asphalt Paving, Inc. |
$1,182,593.85 |
Shelly & Sands, Inc |
$1,216,981.80 |
Decker Construction Company |
$1,229,431.70 |
Strawser Paving Company |
$1,232,850.05 |
Complete General Construction Company |
$1,339,453.77 |
Award is to be made to Columbus Asphalt Paving c.c. #31-0857095 (expiring May 23, 2008), as the lowest, best, most responsive and most responsible bidder. The lowest bid, from Double Z Construction Company, has been deemed unresponsive due to an incomplete proposal bond.
Emergency action is requested to allow immediate expenditure of the necessary funds so that construction may begin on August 6, 2007.
Fiscal Impact: This ordinance authorizes the expenditure of $1,317,593.85 for this project.
Funding in the amount of $1,039,639.91 for the City's portion of this project is budgeted in the 2007 Capital Improvement Budget and available within the Voted 1995, 1999, 2004 Streets and Highways Fund. The City has received $277,953.94 from M/I Homes as part of the East Broad Street TIF agreement to pay for their commitment to this project. These funds are available within the East Broad Street Growth Area Fund.
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Columbus Asphalt Paving for construction of the Taylor Station Road Widening project; to amend the 2007 Capital Improvement Budget; to authorize the transfer of funds within the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the expenditure of $1,039,639.91 from the Voted 1995, 1999, 2004 Streets and Highways Fund; to appropriate and authorize the expenditure of $277,953.94 from the East Broad Street Growth Area Fund for the Transportation Division; and to declare an emergency. ($1,317,593.85).
Body
WHEREAS, bids were received and tabulated on May 10, 2007, for the Taylor Station Road Widening project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to amend the 2007 Capital Improvements Budget; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work my proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Columbus Asphalt Paving, Incorporated for the construction of the Taylor Station Road Widening project in the amount of $1,182,593.85, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $135,000.00.
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
590105 / Pedestrian Safety Improvements (Carryover) / $4,146,121.00 (Carryover) / ($323,500.00) (Carryover) / $3,822,621.00 (Carryover)
590136 / East Broad TIF (Carryover) / $1,500,000.00 (Carryover) / $323,500.00 (Carryover) / $1,823,500.00 (Carryover)
SECTION 3. That the Transfer of funds within Fund 704 be authorized as follows:
TRANSFER FROM:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
590105 / Pedestrian Safety Improvements / 06/6600 / 644385 / $323,499.91
TRANSFER TO:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
590136 / East Broad TIF / 06/6600 / 644385 / $323,499.91
SECTION 4. That from the unappropriated balance in Fund 774, the East Broad Street Growth Area Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $277,953.94 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, Project Number 774005, OCA 774005.
SECTION 5. That the monies appropriated in Section 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That for the purpose of paying the cost of the contract and inspection $1,317,593.85 or so much thereof as may be needed, is hereby authorized to be expended for the Transportation Division, Dept.-Div. 59-09, as follows:
Fund / Fund Name / Project # / Project Name / OCA Code / Object Level 01/03 Codes / Amount
704 / Voted 1995, 1999, 2004 Streets and Highways Fund / 590136 / 644385 / 06/6631 / $1,039,639.91
774 / East Broad St. Growth Area / 774005 / M/I Homes - Lucent incentive District / 774005 / 06/6631/ $277,953.94
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.