Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract for the Transportation Division for a professional services engineering contract for the Fairwood Avenue Improvements (Koebel Avenue to Watkins Road) project with Dynotec, Inc. in the amount of $123,200.00. A professional services contract for engineering is needed to assure timely completion of the design as the Transportation Division does not maintain adequate staff or all of the various disciplines necessary to complete such design in house.
A contract with Dynotec already exists with the Division of Sewerage and Drainage. The Transportation Division had originally modified the above mentioned contract to add funds to design sidewalks along the improvements the Division of Sewerage and Drainage was undertaking. Once the sidewalks were added to the design, it was found that significant right of way takes would have to be undertaken and significant and costly impacts would result on the adjacent home sites such as fences and tree removal in addition to the right-of-way acquisition costs. The original open ditch roadway design was modified to a curbed roadway to lessen these impacts. The change in design was significant enough that the Division of Sewerage and Drainage requested that this project be administered by the Transportation Division.
The Division of Sewerage and Drainage requested that the existing contract not be modified again since it is part of other improvements. The Transportation Division's previous funding will remain in that contract for the intended purposes. The additional monies for this contract will be used to complete the design of the Fairwood Avenue (Koebel Avenue to Watkins Road) Improvements project.
It is requested that formal competitive bidding be waived for this Fairwood Avenue (Koebel Avenue to Watkins Road) improvement project. Dynotec, Inc. has already conducted the survey portion of the project. The existing waterline investigation has been undertaken and the design concept is in place. The engineering plans also have already been set up. It is more expeditious and less costly for the city to employ Dynotec, Inc to complete the Fairwood Avenue improvement plans. No other firms were asked to submit a proposal since the engineer of record has the most knowledge of the plans and will not need to spend additional time and money to become familiar with the plans. The Transportation Division has negotiated the cost of the additional design work to complete the plans. The fee is based on estimated hours to complete the work. The fee is based on negotiated hourly rates and overhead rate, and net fee.
The Ohio Administrative Code, under Chapter 4733-35-07, states that an engineer or surveyor shall not sign and/or seal professional work for which he or she does not have personal professional knowledge and direct supervisory control and responsibility.
Dynotec, Inc. is a Certified Minority Business Enterprise in good standing with the City of Columbus. (CC#311319961, Expiration 9/23/08)
Emergency action is requested so the design of this project can continue without interruption and this project can proceed in a timely manner.
Fiscal Impact: This project is budgeted in the 2006 Transportation Division CIB and funds are available within the Voted 1995, 1999, 2004 Streets and Highways Fund from the 2006 Bond Sale.
Title
To authorize the Director of Public Service to enter into a professional service contract with Dynotec, Inc. for the design engineering of the Fairwood Avenue project; to waive formal competitive bidding requirements of the Columbus City Code; to authorize the expenditure of $123,200.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division; and to declare an emergency ($123,200.00).
Body
WHEREAS, there is a need to improve the Fairwood Avenue drainage and increase the safety of pedestrians and;
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract for the completion of the contract construction plans for the Fairwood Avenue Improvements (Koebel Avenue to Watkins Road) project and;
WHEREAS, a satisfactory proposal has been submitted by Dynotec, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that the contract should go forth immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Dynotec, Inc., 1925 East Dublin Granville Road, Suite 106, Columbus, Ohio 43229, for an amount not to exceed $123,200.00 for the completion of the contract construction plans for the Fairwood Avenue Improvements (Koebel Avenue to Watkins Road) project.
SECTION 2. That this Council finds to be in the best interests of the City of Columbus that the formal competitive bidding provisions of the City Code be waived and hereby waives Section 329 with respect to this agreement and public infrastructure improvements contemplated therein.
SECTION 3. That for the purpose of paying the cost of said reimbursement, the sum of $123,200.00 or so much thereof as may be needed be and hereby is authorized to be expended from the 1995, 1999, 2004 Voted Streets and Highways Fund, Fund 704, Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6621, OCA Code 644385, Project 530103 (Arterial Street Rehabilitation).
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.