Explanation
1. BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify a contract with iReportsource, Inc. to add functionality to the current iReport software system, used by the Risk Management Office of the Department of Human Resources. The added functionality will be specific to the needs and issues of the City of Columbus.
Ordinance 0236-2024 authorized the Director of Technology, on behalf of the Department of Human Resources, to renew a contract with iReportSource, Inc for technical support, maintenance and hosting for the iReport Software system. The term of this renewal was one year, beginning on April 1, 2024 and ending on March 31, 2025, at a total cost of $109,000.00. This contract modification totals $3,000.00, the term of which will run concurrent to the existing contract, authorized by Ordinance 0236-2024.
Additionally, iReportsource, Inc. is the sole provider of the iReport software system and all maintenance and support associated with it. Thus, this ordinance is submitted in accordance with sole source procurement provisions of Columbus City Codes, Chapter 329.
1.1 Amount of additional funds to be expended: $3,000.00
The original contract amount: $109,000.00 (Ord. 0236-2024)
The total of Modification No. 1: $ 3,000.00 (This Ordinance)
The contract amount including all modifications: $112,000.00
1.2 Reasons additional goods/services could not be foreseen:
It was determined that functionality specific to the City of Columbus was needed. Since iReportSource, Inc. is the sole provider of system maintenance and support, no other service or service providers can be used.
1.3 Reason other procurement processes are not used:
iReportSource, Inc. is the sole provider of the iReport proprietary software system, and is thus also sole provider of maintenance of and modifications to said system.
1.4 How cost of modification was determined:
The cost of this contract modification was determined by submission of a quote by the vendor.
2. CONTRACT COMPLIANCE:
iReportSource vendor/CC #: 025604
Expires: 1/11/2025
3. FISCAL IMPACT:
Funding totaling $3,000.00 is budgeted and available in the Department of Technology, Information Services operating fund.
Title
To authorize the Director of the Department of Technology to modify an existing contract with iReportsource, Inc. to add functionality to the current iReport software system, used by the Risk Management Office of the Department of Human Resources; and to authorize the expenditure of up to $3,000.00 from the Information Services operating fund. ($3,000.00)
Body
WHEREAS, Ordinance 0236-2024 authorized the Director of the Department of Technology to enter into contract with iReportsource, Inc. to add functionality to the current iReport software system, used by the Risk Management Office of the Department of Human Resources; and
WHEREAS, it is now necessary to modify the aforementioned contract by adding $3,000.00 for software system updates to add functionality specific to the City of Columbus, the term of which will run concurrent to the existing contract authorized by Ordinance 0236-2024; and
WHEREAS, it is necessary to authorize the Director to modify the contract with iReportsource, Inc. to add functionality to the current iReport software system, used by the Risk Management Office of the Department of Human Resources; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to execute a contract modification for software updates to the iReport software system with iReportsource, Inc., the term of which will be concurrent to the existing contract authorized by Ordinance 0236-2024, at a cost of $3,000.00.
SECTION 2. That the expenditure of $3,000.00, or so much thereof as may be needed, is hereby authorized in the Information Services operating fund, Fund 5100, Subfund 510001, per the accounting codes in the attachment to this ordinance. (see 2535-2024EXP)
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.