Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with Meacham & Apel Architects, Inc. DBA MA Design to provide professional services associated with the Adventure Center Renovation 2024 Project. The modification amount being authorized by this ordinance is $15,836.87.
The initial contract included several known construction phases but scope changes were made during this initial phase. This resulted in the need for additional design services and necessary special inspections. Due to the changes of scope, the corresponding permit fees increased due to a larger area of work. This modification captures these additional design services, permit fees, and required special inspection services to support the requested additional scope. The contract has established hourly rates that were used to determine the price for the modification.
Principal Parties:
Meacham & Apel Architects, Inc. DBA MA Design
775 Yard Street, Suite 325
Columbus, Ohio 43215
Lori Bongiorno, (614) 764-0407
Contract Compliance Number: 004561
Contract Compliance Expiration Date: December 21, 2025
Emergency Justification: Emergency action is requested to ensure these improvements are completed in time for programs and paid classes in the summer 2025 season.
Benefits to the Public: Residents will be able to access recreation programs with less barriers. This project will create more room for maneuvering in restrooms. It will also provide access to a designated restroom with an adult changing table, running water, and a roll-in shower.
Community Input/Issues: These renovations were identified through 311 community requests, reports from Therapeutic Recreation staff, and the advice of Maintenance staff.
Area(s) Affected: Near East (56)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by updating one community park per year, strategically prioritizing center improvements and maximizing the use of existing recreational facilities to enhance programming.
Fiscal Impact: The expenditure of $131,159.73 was legislated for the Adventure Center Renovations 2024 Project by Ordinance 3522-2023. This ordinance will provide funding that will modify the previously authorized amount by $15,836.87. $15,836.87 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $146,996.60.
Title
To authorize the Director of the Recreation and Parks Department to modify an existing contract with Meacham & Apel Architects, Inc. DBA MA Design to provide professional services associated with the Adventure Center Renovation 2024 Project; to authorize the transfer of $15,836.87 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $15,836.87 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($15,836.87)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with Meacham & Apel Architects, Inc. DBA MA Design to provide professional services associated with the Adventure Center Renovation 2024 Project; and
WHEREAS, it is necessary to authorize the transfer of $15,836.87 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $15,836.87 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify an existing contract with Meacham & Apel Architects, Inc. DBA MA Design to ensure these improvements are completed in time for programs and paid classes in the summer 2025 season, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with Meacham & Apel Architects, Inc. DBA MA Design for the Adventure Center Renovations 2024 Project. The modification amount being authorized by this ordinance is $15,836.87.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $15,836.87 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $1,352,371 / $852,371 / ($15,837) / $1,336,534 / $836,534
Fund 7702 / P511063-100000 / Adventure Center Renovations 2024 (Voted Carryover) / $1,156,065 / $0 / $15,837 / $1,171,902 / $15,837
SECTION 7. That for the purpose stated in Section 1, the expenditure of $15,836.87 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.