Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Bikeway Development - Professional Services (Bikeway Plan PE Services) project with Stantec Consulting Services Inc. in the amount of $131,755.34.
Various projects have spent down the total value of this contract. The intent of this contract was to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete its capital and operating budget commitments.
Work to be performed under this contract modification include, but is not limited to, providing additional funds to complete design work to finalize plans due to changes with the protected bike lane, and address design comments.
After the department reviewed the results from the signal warrants and traffic studies, the consultant presented the protected bike lane concept to the city. The city then made the decision to move forward with plan changes and built the first protected bike lane in the City of Columbus. Stantec Consulting Services Inc. originally designed the project and later the city determined that changes must be made by the engineer of record. The city also needed to maintain the ODOT project schedule for funding.
Original contract amount: $310,000.00 (Ord. 0191-2011, EL011399)
Modification 1 amount: $500,500.00 (Ord. 1790-2013, EL014693)
Modification 2 amount: $131,755.34
Total contract amount, including this modification: $942,255.34
Searches in the Systems for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services Inc.
2. CONTRACT COMPLIANCE
Stantec Consulting Services Inc.’s contract compliance number is 112167170 and expires 11/6/15.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways G.O. Bonds Fund 704. An amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
The department requests emergency designation so as to provide necessary engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2015 Capital Improvement Budget; to authorize and direct the City Auditor to appropriate and transfer $131,755.34 from the Streets and Highways Bonds Fund; to authorize the Director of Public Service to execute a professional engineering services contract modification with Stantec Consulting Services Inc. in connection with the Bikeway Development - Professional Services project; to authorize the expenditure of $131,755.34 from the Streets and Highways Bonds Fund; and to declare an emergency. ($131,755.34)
Body
WHEREAS, the Department of Public Service currently maintains the Bikeway Development - Professional Services (Bikeway Plan PE Services) contract with Stantec Consulting Services Inc.; and
WHEREAS, the original contract in the amount of $310,000.00 (Contract No. EL011399) was authorized by Ordinance No. 0191-2011; and
WHEREAS, modification 1 to the original contract in the amount of $500,500.00 (Contract No. EL014693) was authorized by Ordinance No. 1790-2013; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract for work to include, but is not limited to, providing additional funds to finalize the plans due to changes with the protected bike lane, and address design comments; and
WHEREAS, this legislation authorizes the second modification to this contract in the amount of $131,755.34; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to provide engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget established within Ordinance 0557-2015 be and hereby is amended as follows:
Project # / Project Name / Current CIB Amount / Amended Amount / CIB Amount as Amended
540002-100010 / Bikeway Development - Hitches and Racks (Voted Carryover) / $20,976.00 / ($10,000.00) / $10,976.00
540002-100045 / Bikeway Development-Olentangy RR Ackerman-N Broadway (Voted Carryover) / $221,777.00 / (116,695.00) / $105,082.00
540002-100000 / Bikeway Development (Voted Carryover) / $5,061.00 / $126,695.00 / $131,756.00
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate said funds in SECTION 1 to the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
Transfer from:
Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100010 / Bikeway Development - Hitches and Racks / 06-6600 / 720210 / $10,000.00
704 / 540002- 100045 / Bikeway Development - Olentangy RR Ackerman-N Broadway / 06-6600 / 740245 / $116,694.42
Transfer to:
Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100000 / Bikeway Development / 06-6600 / 592088 / $126,694.42
SECTION 3. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL011399 with Stantec Consulting Services Inc. at 1500 Lakeshore Drive, Columbus, Ohio 43204 in an amount not to exceed $131,755.34.
SECTION 4. That for the purpose of paying for the work included in this agreement up to $131,755.34, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Street and Highway Improvement Fund, Fund 704, Department No. 59-12, Division of Design and Construction as follows:
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540002-100000 / Bikeway Development Professional Services (Bikeway Plan PE Services) / 06-6682 / 592088 / $131,755.34
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.