Explanation
The purpose of this legislation is to authorize the Finance and Management Director to enter into a contract with Pepco Professional Electric Products Company for the purchase, delivery, and installation of the ATC Retrofit Package for RPFI62-376-12-62F Switch P/N 186370014AT0 to be used in existing G&W switchgear in accordance with the specifications of RFQ016885.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ016885). Two hundred and twenty-eight (228) bidders were solicited and two (2 MAJ) bids were received and opened on November 12, 2020.
Pepco Professional Electric Products Company submitted a bid responsive to all specifications. The Division of Power recommends an award be made for all items to Pepco Professional Electric Products Company in the amount of $98,849.00 as the lowest, most responsive, responsible and best bidder.
SUPPLIER: Pepco Professional Electric Products Company (34-1018087) (DAX Vendor #006514), Expires March 24, 2022
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $98,849.00 is budgeted and needed for this purchase within the Division of Power Operating Fund.
$0.00 was spent in 2019
$0.00 was spent in 2018
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to complete the purchase of the goods and service prior to the year end.
Title
To authorize the Director of Finance and Management to enter into a contract with Pepco Professional Electric Products Company for the purchase, delivery, and installation of the ATC Retrofit Package for the Department of Public Utilities, to authorize the expenditure of $98,849.00 from the Power Operating Fund; and to declare an emergency. ($98,849.00)
Body
WHEREAS, the Purchasing Office opened formal bids on November 12, 2020 for the purchase, delivery, and installation of the ATC Retrofit Package; and
WHEREAS, the Division of Power recommends an award be made to the lowest, most responsive, responsible and best bidder, Pepco Professional Electric Products Company; and
WHEREAS, the ATC Retrofit Package for RPFI62-376-12-62F Switch P/N 186370014AT0 will be used to enhance the reliability of the electrical distribution system in the area of the Scioto Peninsula real estate developments by providing an automatic transfer to another source during an unexpected power interruption; and
WHEREAS, the expenditure of $98,849.00 or so much there of is needed from and within the Electricity Operating Fund for the purchase, delivery, and installation of ATC Retrofit Package; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Pepco Professional Electric Products Company in accordance with the terms, conditions and specifications of Solicitation Number RFQ016885 on file in the Purchasing Office in order to complete the purchase of the goods and service prior to the year end; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract with Pepco Professional Electric Products Company for the purchase, delivery, and installation of the ATC Retrofit Package for RPFI62-376-12-62F Switch P/N 186370014AT0 to be used in existing G&W switchgear in accordance with the specifications of RFQ016885 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $98,849.00 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.