Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for the Facilities Management Division with U.S. Roofing, Inc., in the amount of $40,000.00 for the renovation of the exterior of City Hall, 90 West Broad Street. The original contract was authorized by City Council through Ordinance 0108-2006, passed January 23, 2006. The renovation included the replacement of the roof, the renovation of gutters, walls, and some windows. During this renovation, the existing roof drains deteriorated considerably and caused further plaster damage throughout the building, before the drains were scheduled to be replaced. This modification is to provide funding for the renovation of this extensive plaster damage.
The contract was originally awarded through formal proposals that were solicited on December 14, 2005. Three firms submitted proposals on January 10, 2006 as follows: (0 MBE, 0 FBE).
U.S. Roofing, Inc. $2,482,000.00
Field & Associates, Inc. $2,988,000.00
Phinney Industrial Roofing $3,123,393.00
Emergency action is requested so that the contractor will be able to complete this renovation before further damage to plaster occurs. Falling plaster causes unappealing work conditions for those whose offices are affected.
Fiscal Impact: The Facilities Management Division received $2,600,000.00 in the 2005 Bond Sale for the City Hall exterior renovation project. Ordinance 2093-2005, passed December 14, 2005, authorized the expenditure of $72,000.00 for professional services modifications. The original cost of this contract was $2,482,000.00. The cost of this modification is $40,000.00, bringing the total cost of this contract to $2,522,000.00. The total cost of these three ordinances is $2,594,000.00. The original professional services contract, in the amount of $100,000.00 was funded through 2004 Bond Sale money, and was authorized by Ordinance 1927-2004, passed November 24, 2004. U.S. Roofing, Inc. Contract Compliance Number 31-1746641, exp. 12/22/2006.
Title
To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with U.S. Roofing, Inc. for the renovation of the exterior of City Hall, to authorize the expenditure of $40,000.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($40,000.00)
Body
WHEREAS, the exterior at City Hall, including the roofing, gutters, and walls were in disrepair and in need of renovation and/or replacement, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by U.S. Roofing, Inc. as the most responsive and responsible bid, and
WHEREAS, the City Council authorized a contract with U.S. Roofing, Inc. for the said renovations through Ordinance 0108-2006, passed January 23, 2006, and
WHEREAS, it is necessary to modify this contract in order to renovate extensive plaster damage throughout City Hall, and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with U.S. Roofing, Inc. for the renovation of the exterior of City Hall, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with U.S. Roofing, Inc. for the renovation of the exterior of City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $40,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 570031
OCA Code: 450028
Object Level 1: 06
Object Level 3: 6620
Amount: $40,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.