Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities, on behalf of the Department of Public Service, to modify an existing engineering agreement with Burgess & Niple, Inc. for the Blueprint 5th Ave by Northwest Sunrise/Glenn Integrated Solutions Project in order to add Public Service Urban Infrastructure Renewal Funds (UIRF)for sidewalk engineering services. The existing engineering agreement with Burgess & Niple was initiated to mitigate Designed Sewer Relief (DSR) overflows throughout the City’s collection system to the 10-year level of service.
The consultants have conducted the required field investigations, property investigations, hydraulic modeling & alternative analysis to determine the preferred alternative. The consultants have used this data to advance the plans to 60% design stage, and have conducted a public meeting to solicit stakeholder feedback.
This contract modification will provide additional funds from the Department of Public Service to provide design services for sidewalks to be constructed in conjunction with Department of Public Utilities proposed improvements in both the Sunrise/Glenn project area.
Future work for both contracts will concentrate on completing the project construction plans, assembling the construction documents, bidding the work and conducting engineering services during construction.
Amount of additional funds to be expended: $24,991.27
Original Contract $ 1,043,247.72
Renewal #1 $ 1,257.388.86
Modification $1 (current) $ 24,991.27
Renewal # 2 (estimated) $ 650,000.00
CONTRACT TOTAL $ 2,975,627.85
Reasons additional goods/services could not be foreseen:
Availability of Urban Infrastructure Renewal Funds (UIRF) from the Department of Public Service was not known at the time of contract origination, nor had Department of Public Service identified the streets to receive sidewalks as a priority for improvements. Significant redevelopment has occurred within the project areas since project origination, therefore priority of pedestrian improvements is now higher than at the time of contract origination.
Reason other procurement processes are not used:
Re-advertisement of these projects will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit.
How cost of modification was determined:
A cost estimate for the proposed scope of work was prepared by Burgess & Niple, Inc. and reviewed by DOSD.
PROJECT TIMELINE: It is not anticipated that these contract modifications will add any appreciable time to the overall contract duration of two (2) years.
EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
CONTRACT COMPLIANCE No.: 31-0885550 | MAJ | Exp. 2/21/2022 | Vendor # 004425
ECONOMIC IMPACT: These projects are being completed as part of the City’s Blueprint Columbus program. These projects will construct various types of green infrastructure (GI) throughout the neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways. These projects will also rehabilitate the existing sanitary sewer laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs), reduced sanitary sewer flows and decreased sanitary sewer overflows (SSOs).
Public meetings have been conducted to solicit stakeholder feedback for the proposed improvements, and subsequent meetings with be held to inform them of the potential changes as plans are refined and finalized.
For the sidewalks to be included in the construction as a result of these design modifications, the sidewalks will enhance pedestrian safety and increase walkability of the neighborhood. Feedback for the proposed sidewalk locations was sought from the 5th by Northwest area commission and unanimous support was provided.
FISCAL IMPACT: This legislation authorizes the expenditure of $24,991.27 from the Streets and Highways General Obligation Bond Fund 7704.
Title
To authorize the Director of Public Utilities on behalf of the Department of Public Service to modify an existing engineering agreement with Burgess & Niple, Inc. for the Blueprint Fifth by Northwest Sunrise/Glen project; to authorize the expenditure of up to $ 24,991.27 from the Streets and Highways General Obligation Bond Fund. ($24,991.27)
Body
WHEREAS, the original agreement was authorized by Ordinance 2107-2016; and
WHEREAS, the original agreement was renewed by Ordinance 0252-2020; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify the existing engineering agreement on behalf of the Department of Public Service to utilize UIRF funding for sidewalk engineering services; and
WHEREAS, it is necessary to authorize the City Auditor to expend up to $24,991.27 from the Streets and Highways General Obligation Bond Fund 7704; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities on behalf of the Department of Public Service, to authorize the Director to modify an existing professional engineering service agreement with Burgess & Niple for the Blueprint Fifth by Northwest Sunrise/Glen Project for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities on behalf of the Department of Public Service is hereby authorized to modify an existing professional engineering service agreement with Burgess & Niple, Inc., 5085 Reed Road, Columbus, Ohio 43220, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director is hereby authorized to expend up to $24,991.27 from the Streets and Highways General Obligation Bond Fund 7704 per the account codes in the attachment to this ordinance.
SECTION 3. That said company, Burgess & Niple, Inc. shall conduct the work to the satisfaction of the Directors of Public Utilities and Public Service and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.