Explanation
Background:
Two bids were received and opened on Tues., Aug. 15, 2006 at 11 a.m., and evaluated on Wed., Aug. 30, 2006 at 2 p.m. for this revenue generating contract. The contract awarded, CT01133R for three (3) years through Dec. 31, 2009 with the option to renew on an annual basis for two (2) additional years; 2010 and 2011. The parties mutually agreed to Modification #1 CT01223R, for rent reduction in May of 2010.
The City has a contract for food concessions with Ritz Catering Company at Airport Golf Course currently in its second year renewal option ending Dec. 31, 2011. (contract completed Dec. 31, 2009 and the first year renewal option was completed Dec. 31, 2010).
Original-Ord.1802-2006 passed 10-23-06; Mod.#1-Ord.0476-2010 passed 5-3-10.
The City and Concessionaire agree to modify their existing contract as follows:
1. The required rent (Section 4) shall be decreased by $9,000 for 2011 for a total annual payment of $31,000.
2. The Airport Golf Course will close to the public October 1, 2011 when the Columbus Port Authority begins their south runway expansion project, which is anticipated to be complete in the spring of 2013.
3. The term of the contract (Section 2) shall be extended until December 31, 2013 with annual payments of $0.00 for 2012 and $31,000 for 2013.
· For 2012 during the construction phase, Ritz will provide beverage vending only.
· For 2013 they will resume full service concessions as the course re-opens in the spring.
4. All other terms and conditions remain the same for Airport Food Concessions by Ritz Catering Co.
Principal Parties:
Whitethorne Enterprises
DBA Ritz Catering Co.
Sharon Sorenson
485 East Livingston Avenue
Columbus, Ohio 43215
Contract Compliance #311343842 (expires 3-10-2012)
Community Benefit:
We believe these negotiated changes are in the best interests of our golfing customers and Airport Golf Course. Weather and economic times have had an impact and through this, Ritz Catering Co. has continued to serve our golfers without delay or complaint.
Fiscal Impact: Revenue is decreased by $9,000 for a total annual payment of $31,000 in 2011 and increased by $31,000 for a total annual payment of $31,000 in 2013. Revenue funds will be paid to Golf Course Operations Fund 284; Department 51-03; revenue OCA code 025833-Airport Golf Course.
Emergency Justification:
Emergency legislation is required as this affects the timing of the revenue generating contract and the payment to the city. It also affects Ritz Catering Company and their ability to conduct business and entertain new opportunities as a result of this modification.
Title
To authorize and direct the Recreation and Parks Director to modify the food concession contract at Airport Golf Course with the food concessionaire Whitethorne Enterprises D.B.A. Ritz Catering Company; and to declare an emergency.
Body
WHEREAS, two (2) bids were received by the Department of Recreation and Parks and evaluated for a food concessions contract at the Airport Golf Course; and
WHEREAS, the recommendation was made to award the contract to Ritz Catering Company for a period of three (3) years with an option to renew annually for an additional two (2) years; and
WHEREAS, it is in the best interest of the Department of Recreation and Parks to modify the contract with Ritz Catering Company as specified in the background above; and
WHEREAS, The term of the contract shall be extended until December 31, 2013 with annual payments of $0.00 for 2012 and $31,000 for 2013.
WHEREAS, Revenue payments will be decreased by $9,000.00 for a total payment of $31,000.00 in 2011.
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department and that it is immediately necessary to modify said contract as this affects the timing of the revenue generating contract and the payment to the city. It also affects Ritz Catering Company and their ability to conduct business as a result of this modification; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify the revenue generating contract CT01133R with Ritz Catering Company for food concessions at the Airport Golf Course, in accordance with the specifications on file in the Recreation and Parks Department.
SECTION 2. That Revenue payments will be decreased by $9,000.00 for a total payment of $31,000.00 in 2011. Revenue funds will be paid to Golf Course Operations Fund 284; Department 51-03; revenue OCA code 025833 - Airport Golf Course.
SECTION 3. The term of the contract shall be extended until December 31, 2013 with annual payments of $0.00 for 2012 and $31,000 for 2013.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.