Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract with Utility Truck Equipment, Inc. for the purchase of two 55' Bucket Trucks in the amount of $334,930.00; to authorize the transfer of funds and an expenditure of $334,930.00 within the Voted Street Lighting and Electricity Distribution Improvement Fund; and to amend the 2008 Capital Improvements Budget.
2. CONTRACT AWARD: The Director of Public Utilities publicly opened three (3) formal bids on September 4, 2008. Bids were received from: Altec Industries, Inc. - $334,280.00; Utility Truck Equipment, Inc. - $334,930.00; and FYDA Freightliner. - $338,822. The lowest bidder, Altec Industries, Inc. did not meet more than five (5) of the the required specifications which would significantly alter the safety and usability of the trucks.
The lowest and best bid was from Utility Truck Equipment, Inc. in the amount of $334,930.00. Their Contract Compliance Number is 31-0989420 (expires 12/6/2009, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Voted Street Lighting and Electricity Distribution Improvement Fund. An amendment to the 2008 CIB is also necessary.
Emergency Designation: It is requested that this ordinance be handled in an emergency manner as this bid will expire in December. Failure to execute a contract before December will result in the need to rebid, with a probability of higher vehicle costs.
Title
To authorize the Director of Public Utilities to execute a contract with Utility Truck Equipment Inc. for the purchase of two (2) 55' Bucket Trucks in the amount of $334,930.00; to authorize the transfer of funds and an expenditure of $334,930.00 within the Voted Street Lighting and Electricity Distribution Improvement Fund; to amend the 2008 Capital Improvements Budget; and to declare an emergency. ($334,930.00)
Body
WHEREAS, the Division of Power and Water requires two 55' Bucket Trucks to complete capital improvement street lighting projects throughout the City of Columbus; and
WHEREAS, three bids for two (2) 55' foot insulated aerial bucket trucks with a cab and chassis minimum Gross Vehicle Weight (GVW) rating of 33,000 pounds, equipped with utility bodies were received and publicly opened in the offices of the Director of Public Utilities on September 4, 2008; and
WHEREAS, said bids have been tabulated and evaluated and an award is recommended to Utility Truck Equipment, Inc. as the lowest responsive and responsible bidder in the amount of $334,930.00; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Voted Street Lighting and Electricity Distribution Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to enter into a contract for two 55' Bucket Trucks, in an emergency manner as vehicles are needed to replace older units that are in disrepair and unsafe to drive, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $334,930.00 within the Division of Power and Water, Dept/Div. No. 60-07, Voted Street Lighting and Electricity Distribution Improvement Fund, Fund No. 553, Object Level One 06, Object Level Three 6652, as follows:
Project No. | Project Name | OCA Code | change
670791 | Franklin County Court House | 553791 | -$334,930.00
670637 | Electricity Equipment Purchases | 670637 | +$334,930.00
SECTION 2. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | (change)
670791-100000 | Franklin County Court House | $420,000| $85,070 | -$334,930
670637-100000 | Electricity Equipment Purchases | $0 | $334,930 | +$334,930
SECTION 3. That the Director of Public Utilities be and hereby is authorized to award and execute a contract with Utility Truck Equipment Inc., 23893 U.S. Route 23 South, Circleville, OH 43113, for the purchase of two (2) 2009 International Durastar 4300 with a 2008 Versalift VN-55 Insulated Aerial Tower and 2008 Dakota Northlander 150 Body to include the bucket liner option and hanging basket step option; in the amount of $334,930.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 4. That said company shall deliver the vehicles to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 5. That for the purpose of paying the cost of the contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water, Dept./Div. No. 60-07, Voted Street Lighting and Electricity Distribution Improvement Fund, Fund No. 553, Project 670637, OCA Code 670637, Object Level One 06, Object Level Three 6652, Amount $334,930.00.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.