Explanation
Background: This ordinance authorizes the Director of Columbus Water & Power to modify an existing contract with Frank Road Recycling Solutions dba JDM Services, LLC for Clean Fill Disposal Site Services. The contract amount being authorized by this ordinance is $90,000.00.
Columbus Water & Power (CWP) uses this contract for a site to dispose of clean fill from repair projects involving water, sewer, and power infrastructure.
The original term of the contract was for a period of one year from the date of execution by the City of Columbus, up to and including April 14, 2026, authorized by Ordinance 0361-2025. The contract amount authorized was $210,000.00.
Ordinance 1023-2026 authorized the first modification, extending the contract through April 30, 2027. The Division of Water requested $100,000.00 of funding be added to the contract, which was authorized through Ordinance 0462-2026. The Division of Water Reclamation requested $40,000.00 of funding be added to the contract, authorized by BRPR023796.
This ordinance authorizes the second modification of the contract and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code. For each year of the contract, funding is contingent on availability within the budget, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor. This contract does not automatically renew. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
1. Amount of additional funds: The total amount of additional funds needed for this contract modification No. 2 is $90,000.00 The total contract amount including this modification is $440,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract and this legislation authorizes funding to cover the continuation of the consultant’s work through April 30, 2027.
3. Reason other procurement processes were not used: Work under this modification No. 2 is a continuation of services included in the scope of the original contract. No lower pricing/more attractive terms and conditions are anticipated currently.
4. How was cost determined: The costs, terms, and conditions are in accordance with the original agreement.
Principal Party:
Frank Road Recycling Solutions dba JDM Services, LLC
1200 Dyer Rd
Grove City, OH 43123
R. David Loewendick, (614) 539-2570
Contract Compliance Number: 005944
Contract Compliance Expiration Date: December 11th, 2026
Fiscal Impact: $90,000.00 is available from within the Public Utilities Operating Funds to meet the financial obligations of this contract.
$38,785.00 was spent in 2025
$172,476.30 was spent in 2024
Title
To authorize the Director of Columbus Water & Power to modify the contract with Frank Road Recycling Solutions dba JDM Services, LLC for Clean Fill Disposal Site Services to add additional funding; and to authorize the expenditure of $90,000.00 split among the water and sanitary sewer operating funds. ($90,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Columbus Water & Power to modify and increase an existing indefinite quantity agreement with Frank Road Recycling Solutions dba JDM Services, LLC for Clean Fill Disposal Site Services; and
WHEREAS, Columbus Water & Power wishes to modify the contract by providing additional funding for the same services as under the original agreement; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications; and
WHEREAS, it is necessary to authorize the expenditure of $90,000.00 split among the water and sanitary sewer operating funds; and
WHEREAS, it has become necessary in the usual daily operations of Columbus Water & Power in that it is necessary to authorize the Director to enter into a modification agreement with Frank Road Recycling Solutions dba JDM Services, LLC for Clean Fill Disposal Site Services to add additional funding; AND NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Columbus Water & Power be and is hereby authorized to modify and increase an existing Indefinite Quantity Agreement with Frank Road Recycling Solutions dba JDM Services, LLC for Clean Fill Disposal Site Services adding additional funding. The modification amount being authorized by this ordinance is $90,000.00.
SECTION 2. That this modification No. 2 is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications and renewals.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $90,000.00, or so much thereof as may be needed, be and is hereby authorized in object class 03 Services, split among the Water and Sanitary Sewer Operating Funds, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.