Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contracts with Lanham Engineering, LLC in an amount of up to $300,000.00 for the Signals - Downtown Signals Part 2 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to design the reconstruction of existing traffic signals within the downtown area. The signals planned for this contract are at the intersections of E. Rich Street at S. 3rd Street, E. Rich Street at S. 4th Street, E. Rich Street at S. 5th Street, and E. Rich Street at S. Grant Street.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Signals - Downtown Signals Part 2 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from December 16, 2021, to January 13, 2022. The city received three (3) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 24, 2022. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
EMH&T Columbus, OH MAJ
Lanham Engineering, LLC Columbus, OH WBE
Johnson, Mirmiran & Thompson Columbus, OH MAJ
Lanham Engineering, LLC received the highest score by the evaluation committee and will be awarded the Signals - Downtown Signals Part 2 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Lanham Engineering, LLC.
2. CONTRACT COMPLIANCE
Lanham Engineering, LLC’s contract compliance number is CC008525 and expires 09/03/2023.
3. FISCAL IMPACT
Funding for this contract is budgeted, available, and appropriated within Fund 2265, the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into a professional services contract with Lanham Engineering, LLC for the Signals - Downtown Signals Part 2 project; to authorize the expenditure of up to $300,000.00 from the Street Construction Maintenance and Repair Fund to pay for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to design the reconstruction of existing traffic signals within the downtown area; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Signals - Downtown Signals Part 2 project; and
WHEREAS, Lanham Engineering, LLC submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Lanham Engineering, LLC for the provision of professional engineering consulting services described above in the amount of up to $300,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Lanham Engineering, LLC in order to provide funding for the Signals - Downtown Signals Part 2 so that the signals can be updated as soon as possible, to ensure the safety of the travelling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Lanham Engineering, LLC at 2421 Reginald Ct., Powell, OH 43065, for the Signals - Downtown Signals Part 2 project in an amount up to $300,000.00.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Funds), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.