Explanation
Background:
Bids were received by the Recreation and Parks Department on February 2, 2010 for the Roof Renovations 2010 - Item 2 Project as follows:
Status Base Bid Amount
Smith Roofing MAJ $140,879.00
Alumni Roofing MAJ $162,750.00
K&W Roofing MAJ $177,623.00
General Maintenance MAJ $212,513.00
Kalkreuth Roofing MAJ $222,500.00
Quality Masonry MAJ $281,000.00
The work consists of some masonry work and repairs and/or the removal and replacement of roofing and gutters on Smith Farms - 3285 Watkins Road, 43232; Goodale Park - 120 W. Goodale Blvd, 43215; Driving Park Recreation Center, 1100 Rhoads Avenue, 43206; Columbus Performing Arts Center - 549 Franklin Avenue, 43205; the Golden Hobby Shop - 630 S. Third, 43206; and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Project improvements will repair severely deteriorating roofs in buildings that are highly used by the community.
The Contract Compliance Number for Smith Roofing is #27-0828913 expires: 2/4/2012.
Financial Impact:
The City has received $34,379.00 for repairs from the Federal Emergency Management Agency (FEMA), and $47,322.00 from insurance due to the damage caused by the windstorm in September 2008.
This legislation will authorize and direct the transfer and appropriation of funds received from FEMA, in the amount of $34,379.00, from the General Government Grant Fund to the Permanent Improvement Fund 747 within the Department of Recreation and Parks as reimbursement for expenditures associated with the windstorm that occurred in September 2008.
This legislation will authorize and direct the transfer and appropriation of funds in the amount of $47,322 from the General Permanent Improvement Fund to the Permanent Improvement Fund 747 within the Department of Recreation and Parks as reimbursement for expenditures associated with the windstorm that occurred in September 2008.
The cost of this ordinance is $200,000.00 in which $81,701.00 is from the Recreation and Parks Permanent Improvement Fund, and $118,299.00 is from the Recreation and Parks 1999/2004 voted bond fund.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Smith Roofing and Sheet Metal, Inc. for the Roof Renovations 2010 Project - Item #2, to authorize the expenditure of $140,879.00 and a contingency of $59,121.00 for a total of $200,000.00; of which $118,299.00 is funded from the Voted 1999/2004 Parks and Recreation Bond Fund and $81,701.00 is funded from the Permanent Improvement Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on February 2, 2010 and the contract for the repair work was awarded to Smith Roofing and Sheet Metal, Inc.; and
WHEREAS, in accordance with the provisions of Section 329.12 of the Columbus City Codes, the contract will be awarded to Smith Roofing and Sheet Metal, Inc. for repair work on five recreation centers on the basis of being the lowest and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract so the project can begin immediately to prevent any further damage to the structure and better secure participant's safety for the immediate preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Smith Roofing and Sheet Metal, Inc. for repair work on five recreation centers in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the sum of $47,322.00 be and is hereby appropriated from the unappropriated balance of Fund 748, the General Permanent Improvement Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 as follows:
Dept-Div / Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
45-01 / 748 / 748999 / Unallocated Balance / 10-5501 / 643114 / $47,322.00
Section 3. That the transfer of cash and appropriation between projects within the General Permanent Improvement Fund be authorized as follows:
Transfer From:
Dept-Div / Fund / Project Number / Project Name / O.L. 01-03 Codes / OCA / Amount
45-01 / 748 / 748999 / Unallocated Balance / 10-5501 / 643114 / $47,322.00
Transfer To:
Dept-Div / Fund / Project Number / Project Name / O.L. 01-03 Codes / OCA / Amount
51-01 / 747 / 510035 / Facility Improvements / 0886 / 640862 / $47,322.00
Section 4. That the sum of $34,379.00 be and is hereby appropriated from the unappropriated balance of Fund 220, the General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 as follows:
Dept-Div / Fund / Grant/ Project Name / O.L. 01-03 Codes / OCA / Amount
45-01 / 748 / 459087 / FEMA / 10-5501 / 459087/ $47,322.00
Section 5. That the amount of $34,379.00 is hereby transferred from the General Government Grant Fund, Fund 220, FEMA Grant 459087, Object Level Three 5501, to the unappropriated balance of the Recreation and Parks Permanent Improvement Fund 747 as follows:
Dept-Div / Fund / / Project / O.L. 01-03 Codes / OCA / Amount
51-01 / 747 / 510035/ 0886 / 640862/ $34,379.00
Section 6. That the sum of $34,379.00 be and is hereby appropriated from the unappropriated balance of Fund 220, the General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 as follows:
Dept-Div / Fund / Project/Project Name / O.L. 01-03 Codes / OCA / Amount
51-01 / 747 / 510035/ Facility Improvements / 06-6620 / 640862/ $81,701.00
Section 7. That the expenditure of $200,000.00, or so much thereof as may be necessary in regard to the action authorized above, be and is hereby authorized and approved as follows:
Dept-Div / Fund / Project Number / Project Name / O.L. 01-03 Codes / OCA / Amount
51-01 / 747 / 510035 / Facility Improvements / 6620 / 640862 / $81,701.00
51-01 / 746 / 510035-100024/ Facility Improvements, Roofs / 6620/ 728053/ $118,299.00
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.