Explanation
1. BACKGROUND
The Department of Building and Zoning Services has a need for a full-service Interactive Digital Signage software platform that turns LCD and Plasma displays into a flexible, reliable, easy to use digital signage network for our Customer Service counter operations located at 757 Carolyn Avenue. This will provide our customers with more information relating to our services.
Two bids were received and both of the bids received were determined to be non-responsive. A bid waiver is being requested to award to Four Winds Interactive. The Department of Building and Zoning Services recommends negotiating with Four Winds Interactive (FIN #20-3477403) for the purchase of software platforms, associated hardware and training/set up costs. The Department of Building and Zoning Services believes that no product researched as part of this process would better serve its needs. The Four Winds Interactive product contains more interactive features and allows for future growth.
The estimated expenditure for this award is $12,414.50
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number is 20-3477403 and expires 11/05/2015.
3. FISCAL IMPACT
Funds for this expenditure are budgeted in the Department of Building and Zoning Services, Development Services Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure equipment/services are received as soon as possible so that services at the customer service center are immediately enhanced.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of software platforms, associated hardware and training/set up costs from Four Winds Interactive; to waive the competitive bidding requirements of the Columbus City Code; to authorize the expenditure of $12,414.50 from the Development Services Fund; and to declare an emergency. ($12,414.50)
Body
WHEREAS, the Department of Building and Zoning Services is in need of a full-service Interactive Digital Signage software platform that turns LCD and Plasma displays into a flexible, reliable, easy to use digital signage network for our counter operations located at 757 Carolyn Avenue; and
WHEREAS, it is necessary to waive the competitive bidding requirements of City Code in order to contract with Four Winds Interactive; and
WHEREAS, funds are available in the Development Services Fund for this expenditure, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Building and Zoning Services to ensure this equipment and related services are received as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Four Winds Interactive for the purchase of software platforms, associated hardware and training/set up costs.
SECTION 2. That the sum of $12,414.50 or so much thereof as may be needed is hereby authorized to be expended from the Department of Building and Zoning Services, Development Services Fund, Fund 240, OCA 430102, as follows:
Object Level One 02, Object Level Three 2193 $8,039.50
Object Level One 03, Object Level Three 3336 $1,965.00
Object Level One 03, Object Level Three 3358 $1,920.00
Object Level One 03, Object Level Three 3367 $ 240.00
Object Level One 03, Object Level Three 3395 $ 250.00
Total $12,414.50
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Section 329.06 (Competitive Bidding) of the Columbus City Code
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.