Explanation
BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to continue an agreement with Hansen Banner LLC, for annual software maintenance and support for CUBS. The original contract (CT-15918) was established in 1994, and most recently renewed by authority of ordinance 2016-2014, passed September 29, 2014, through purchase order EL016332. This renewal will provide support for the period October 1, 2015 to September 30, 2016, at a cost of $323,005.00. The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Hansen for annual maintenance and support for CUBS.
This ordinance also requests approval to continue services provided by Hansen in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Hansen is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products.
FISCAL IMPACT:
In 2013 and 2014, $543,485.00 and $318,311.00 was legislated respectively for maintenance, support and upgrades. The cost associated with this contract (2015) with Hansen Banner LLC., formerly known as Ventyx, Inc. is $323,005.00. The aggregate contract total including this request is $11,335,943.78. The funds are identified and available within the Department of Technology, Information Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: Hansen Banner LLC F.I.D#/CC#: 465651020 Expiration Date: 06/06/2016
Title
To authorize the Directors of the Department of Technology and the Department of Public Utilities to continue an annual software maintenance and support services contract with Hansen Banner LLC., formerly known as Ventyx, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $323,005.00 from the Department of Technology Information Services Fund. ($323,005.00)
Body
WHEREAS, it is necessary to authorize the Directors of the Departments of Technology and Public Utilities to renew an agreement with Hansen Banner LLC., formerly known as Ventyx, Inc., for annual software maintenance and support for the Columbus Utility Billing System (CUBS). The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual maintenance and support for CUBS; and.
WHEREAS, the original contract (CT-15918) was established in 1994, and most recently renewed by authority of ordinance 1808-2013, passed September 30, 2013, through purchase order EL014919. This renewal will provide support for the period October 1, 2015 to September 30, 2016, at a cost of $323,005.00; and
WHEREAS, Hansen Banner LLC., formerly known as Ventyx, Inc., is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities to renew a contract for software maintenance and support services with Hansen Banner LLC., formerly known as Ventyx, Inc., to support the Columbus Utility Billing System (CUBS) and the daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities be and are hereby authorized to continue an agreement with Hansen Banner LLC., formerly known as Ventyx, Inc., as the sole source provider for annual software maintenance and support for the Columbus Utility Billing System (CUBS). This agreement will provide support for the period October 1, 2015 to September 30, 2016, at a cost of $323,005.00.
SECTION 2: That the expenditure of $323,005.00 or so much thereof as may be necessary is hereby authorized to be expended from:
3369 - Software License &Annual Support Fees: $323,005.00
Div.: 47-01|Fund: 514|Sub-fund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $19,703.31| Electricity
Div.: 47-01|Fund: 514|Sub-fund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $125,325.94| Water
Div.: 47-01|Fund: 514|Sub-fund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $140,507.17| Sewers & Drains
Div.: 47-01|Fund: 514|Sub-fund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $37,468.58| Storm Water
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.