Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with Columbus Asphalt in an amount up to $64,453.00 for the modification of the Neighborhoods Building Renovation contract.
The original contract was authorized by Ordinance No. 1270-2021 and approved by City Council on June 10, 2021. The modification of the contract is necessary to provide additional services that were not included in the original fee proposal for the parking lot expansion project. The additional services include installing an 8’ high solid wooden fence to fill in an open area around the Neighborhood’s Building parking lot at 1410 Cleveland Avenue. This additional work will also rebuild other sections of existing wooden fence. The installation of the fence will alleviate the safety concern of vehicular cut-through traffic.
In addition to adding funds, this modification will also extend the contract to June 22, 2022.
Prices already established in the contract were used to determine the cost of this modification.
The contract compliance number for Columbus Asphalt is 31-0857095 and expires on October 5, 2023.
Emergency action is requested in order to expedite installation of the fence to alleviate the safety concern of vehicular cut-through traffic.
Fiscal Impact: This ordinance authorizes the expenditure of $64,453.00 from the Construction Management Capital Improvement Fund with Columbus Asphalt for additional services for the parking lot expansion project at Neighborhood’s Building located at 1410 Cleveland Avenue. These funds were budgeted within the Construction Management Capital Improvement Fund.
|
Original Purchase Order Amount (1270-2021): |
$ 3,452,000.00 |
|
Modification No. 1 (current): |
$ 64,453.00 |
|
Total (Original and Modification): |
$ 3,516,453.00 |
Title
To amend the 2021 Capital Improvement Budget; to authorize the transfer of $64,453.00 between projects within Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with Columbus Asphalt Associates for additional services for the parking lot expansion project; to authorize the expenditure of $64,453.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($64,453.00)
Body
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget and authorize the transfer of $64,453.00 within the Construction Management Capital Improvement Fund; and
WHEREAS, it is necessary to modify and extend a contract with Columbus Asphalt in an amount up to $64,453.00 for additional services for the parking lot expansion project; and
WHEREAS, the original contract was authorized by Ordinance No. 1270-2021 and approved by City Council on June 10, 2021 to expand the existing parking lot at 1410 Cleveland Avenue; and
WHEREAS, this modification for additional work is necessary to provide an 8’ high solid wooden fence to fill in an open area around the Neighborhood’s Building parking lot located at 1410 Cleveland Avenue; and
WHEREAS, it is necessary to authorize the expenditure of $64,453.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a contract with Columbus Asphalt so that additional services for the parking lot expansion project can proceed to alleviate the safety concern of vehicular cut-through traffic, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with Columbus Asphalt for additional services for the parking lot expansion project.
SECTION 2. That the 2021 Capital Improvement Budget authorized by ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Project ID | Project Name | Current Authority | Revised Authority | Change
Fund
7733
P570030-100120 | Facility Renovations-Various (Unvoted Carryover)| $1,541,651.00 | $1,477,198.00 | ($64,453.00 )
P570087-100002 | Neighborhood Building Parking Lot Expansion 1410 Cleveland Avenue| $0 | $64,453.00 | $64,453.00
SECTION 3. That the transfer of $64,453.00 or so much thereof as may be needed, is hereby authorized within Fund 7733 (Construction Management Capital Improvement Fund), from Dept-Div 4550, Project P570030-100120 ( Facility Renovations-Various ), Object Class 06 (Capital Outlay) to Dept-Div 7733 (Construction Management Capital Improvement Fund), Project P3570087-100002 (Neighborhoods Building Parking Lot Expansion 1410 Cleveland Avenue), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $64,453.00 , or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in Fund 7733 (Construction Management Capital Improvement Fund), in Dept-Div 4550, P570087-100002 (Neighborhoods Building Parking Lot Expansion 1410 Cleveland Avenue), in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.