Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify a contract, associated with purchase order EL000490, with Decade Software Company LLC, to include additional software licenses and support services utilized by the Envision for Windows software product, specifically for the addition of the Field Inspection System module, on behalf of the Columbus Health Department, effective July 1, 2004.
The Field Inspection System (FIS) will enhance the Envision software application and allow Health Department staff to electronically collect inspection data, at the point of service, and automate services to licensed programs and facilities; including but not limited to restaurants/food service locations, pools and spas, private water systems, semi-public sewage, tattoo parlors and other health related programs.
On July 19, 2004 ordinance 1355-2004 passed and established purchase order EL004562. The passage of this ordinance authorized the Department of Technology to modify and extend the original contract associated with purchase order EL000490, under the same terms and conditions, adding the Field Inspection System module, in the amount of $19,984.00.
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
Fiscal Impact: Fiscal year 2003, $43,260.00 was expended toward services provided by Decade Software for the Health Department. Earlier this year $43,260.00 was expended for the same services, with the coverage period being from July 1, 2004 through June 30, 2005. Funding for this modification, in the amount of $19,984.00, is budgeted and available within the 2004 Health Department's special revenue fund.
CONTRACT COMPLIANCE: 770564825 Expires: 04/28/2006
Title
To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Field Inspection System software license and support services, on behalf of the Columbus Health Department; to authorize the expenditure of $19,984.00 from the Health Department's special revenue fund and to declare an emergency ($19,984.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify a contract, associated with purchase order EL000490, with Decade Software Company LLC, to include additional software licenses and support services utilized by the Envision for Windows software product, specifically for the addition of the Field Inspection System module, on behalf of the Columbus Health Department, effective July 1, 2004; and
WHEREAS, the Field Inspection System (FIS) will enhance the Envision software application and allow Health Department staff to electronically collect inspection data, at the point of service, and automate services to licensed programs and facilities; including but not limited to restaurants/food service locations, pools and spas, private water systems, semi-public sewage, tattoo parlors and other health related programs; and
WHEREAS, on July 19, 2004 ordinance 1355-2004 passed, authorizing the Department of Technology to modify and extend the contract associate with purchase order EL000490; and
WHEREAS, by passage of this ordinance, this contract will be modified under the same terms and conditions, adding the Field Inspection System module, in the amount of $19,984.00; and
WHEREAS, funding is budgeted and available within the 2004 Health Department's special revenue fund, in the amount of $19,984.00; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary to immediately, to modify a contract with Decade Software Company LLC, for the Field Inspection System software license and support services in order to electonically collect health inspection data for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract established by purchase order EL000490 with Decade Software Company LLC, for the Field Inspection System module software license and support services, on behalf of the Columbus Health Department.
SECTION 2: That the expenditure of $19,984.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division:50-01|Fund:250|OCA Code: 500934|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $19,984.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same