Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a professional engineering services contract with E.P. Ferris & Associates, Inc.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform design of signal projects. The projects developed under this program are typically small to moderate size improvements, and frequently include performing a traffic study to determine if a signal is warranted, designing roadway improvements such as turn lanes, designing a new signal, designing a replacement signal, or modifying an existing signal.
In addition, existing underground conduit shall be identified to determine feasibility of re-use. If new conduit is determined necessary, Subsurface Utility Engineering (SUE) level B, and A if needed, will be performed to determine new conduit paths for traffic signal interconnect, cable, and power. The designs will include ensuring that ADA requirements are met with each project.
The selected consultant shall be readily available to perform such tasks when requested by the City. Services on request and detailed scopes of individual projects will be developed as requested and work will be authorized as individual scopes are developed. The ability to complete projects in a short timeframe will be a critical point in the evaluation process. The consultant shall be expected to work on multiple projects concurrently. The consultant should refer to this description when preparing their proposal for understanding, schedule, and tasks defined.
Some potential intersections are as follows:
Long Street and Marconi Blvd.
Broad Street and Washington Avenue
High Street and State Street
Cleveland Avenue and Mt. Vernon Avenue
The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Traffic Signal Installation - General Engineering Signals contract. The project was advertised through the City's Vendor Services web site from November 9, 2011, to December 14, 2011. The city received Six (6) responses. All Six were fully evaluated when the Evaluation Committee met on December 22, 2011.
Company Name City/State Majority/MBE/FBE/ASN /PHC
E.P. Ferris & Associates, Inc. Columbus, OH MAJ
EMH&T Columbus, OH MAJ
DLZ Ohio, Inc. Columbus, OH ASN
MS Consultants, Inc Youngstown, OH MAJ
HDR Engineering Columbus, OH MAJ
Trans Associates Columbus, OH MAJ
E.P. Ferris & Associates, Inc. received the highest score by the evaluation committee and will be awarded the Traffic Signal Installation - General Engineering Signals contract in an amount up to $500,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against E.P. Ferris & Associates, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for E.P. Ferris & Associates, Inc. is 311194974 and Expires 8/9/13.
3. FISCAL IMPACT:
Funding for this contract is available within the Streets and Highways G.O.Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide funding for the professional services described above at the earliest possible time to provide for project analysis and to have plans available for construction of these projects.
Title
To authorize the Director of Public Service to enter into a professional engineering service contract with E.P. Ferris & Associates, Inc. for the Traffic Signal Installation - General Engineering Signals contract; to amend the 2011 C.I.B.; to authorize the transfer and expenditure of up to $500,000.00 within and from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to provide professional engineering design services in support of the Capital Improvement program; and
WHEREAS, The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Traffic Signal Installation - General Engineering Signals contract; and
WHEREAS, E.P. Ferris & Associates, Inc. submitted the best overall proposals for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that this legislation should go forth immediately to provide funding for project design to have plans available for construction of projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a professional services contract with E.P. Ferris & Associates, Inc., 880 King Avenue, Columbus, OH, 43212 for engineering services associated with the Capital Improvement Program.
SECTION 2. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be and is hereby amended as follows:
Fund/Project / Project Name / Current / Change / Amended
704 / 530161-100004 / Roadway Improvements - General Engineering (Voted 2008) / $500,000.00 / ($500,000.00) / $0.00
704 /540007-100000 / Traffic Signal Installation (Voted 2008) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of cash and appropriation within Fund 704, the Streets and Highways G.O. Bonds Fund, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 / 530161-100004 / Roadway Improvements - General Engineering / 06-6600 / 741614 / $500,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 /540007-100000 / Traffic Signal Installation / 06-6682 / 591346 / $500,000.00
SECTION 3. That the expenditure of $500,000.00, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Department No. 59-12, Division of Design and Construction as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 /540007-100000 / Traffic Signal Installation / 06-6682 / 591346 / $500,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.