Explanation
1. Background
The Division of Planning and Operations is responsible for conducting affecting repairs to the City's roadway system and for snow and ice control and removal. To accomplish this mission the Division requires a Front End Loader to load asphalt aggregates and rock salt into the Division's fleet of dump trucks. This Front End Loader will replace one that is beyond its useful service life. This purchase will be in accordance with the current State of Ohio State Term Schedule Contract (STS), STS515, Schedule Number 800069, which expires on November 30, 2014.
The quotation is on file with the Purchasing Office. This purchase has been approved by the Fleet Management Division. This equipment does not offer environmentally preferred fuel options at this time.
2. Contract Compliance
Murphy Tractor & Equipment Company, 2121, Walcutt Road, Columbus, OH 43228-9575, contract compliance number 480942178, and expires 08/23/2012.
3. Fiscal Impact
Funds are available for this expenditure from the Voted 1995, 1999 Streets and Highways Fund, no. 704. The cost of this purchase is $129,260.58.
4. Emergency
This legislation is requested to be heard as an emergency to ensure that the Front End Loader is available for immediate use.
Title
To authorize the Finance and Management Director to enter into a contract for the purchase of one Front End Loader with attachments in accordance with a State of Ohio contract with Murphy Tractor & Equipment Company, Inc. for the Division of Planning and Operations, to authorize the expenditure of $129,260.58 or so much thereof as may be needed from The Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($129,260.58)
Body
WHEREAS, the Division of Planning and Operations is responsible for conducting maintenance and repair along the City's roadway system, and
WHEREAS, the Division of Planning and Operations wishes to purchase a Front End Loader with attachments using State of Ohio State Term Schedule, STS515 which expires on November 30, 2014, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funding is based on quotes dated October 24, 2011 submitted by Murphy Tractor & Equipment Company, and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office, and
WHEREAS, funds are budgeted and available in the Streets and Highways G.O. Bonds Fund for this expense; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish a purchase order with Murphy Tractor & Equipment Company, 2121 Walcutt Road, Columbus, OH 43228-9575, for the purchase of one Front End Loader with attachments in accordance with the State of Ohio State Term Schedule Contract, STS515 which expires on November 30, 2014.
SECTION 2. That funding for this legislation is based on quotes dated October 24, 2011 submitted by Murphy Tractor & Equipment Company., and the quoted prices reflect State of Ohio contract pricing, and are on file with the Purchasing Office.
SECTION 3. That the sum of $129,260.58 or so much thereof as may be needed is hereby authorized to be expended from, fund 704, The Streets and Highways G.O. Bonds Fund for the Division of Planning and Operations as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $129,260.58
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.