Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Capital City Electric, LLC for the renovation for energy efficient interior lighting for eleven (11) fire stations: Fire Station No. 4, 300 Winchester Pike; Fire Station No. 5, 211 McNaughten Road; Fire Station No. 6, 5750 Maple Canyon Avenue; Fire Station No. 11, 2150 West Case Road; Fire Station No. 21, 3294 East Main Street; Fire Station No. 22, 3069 Parsons Avenue; Fire Station No. 23, 4452 East Livingston Avenue; Fire Station No. 27, 7560 Smoky Row Road; Fire Station No. 28, 3240 McCutcheon Road; and Fire Station No. 29, 5151 Little Turtle Way.
The renovations will consist of the removal of inefficient interior lighting and replacement with T-8 fluorescent lighting with occupancy sensors and lighting control systems. The renovation will reduce electricity consumption and provide better lighting. The fire stations were selected based on the biggest need, as defined by the most inefficient lighting and the size of the stations.
Funding for this project is available from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.
Formal bids were solicited and three companies submitted bids on October 20, 2010 as follows (0 MBE, 0 FBE):
T & B Electric Ltd. $986,100.00
Capital City Electric, LLC. $1,478,467.00
Romanoff Electric $1,493,440.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Capital City Electric. T & B Electric withdrew its bid on October 22, 2010 after discovering a calculation error in their submission.
The Office of Construction Management bid the renovation for energy efficient interior lighting for 13 fire stations. The total cost of this contract is $961,254.00. However, due to budget constraints, only 11 fire stations interior lighting will be performed at this time. Capital City Electric, LLC. has agreed to perform the renovations for the contract price.
Emergency action is requested so that the improvements to be undertaken may begin as soon as possible. Under Federal regulation, these monies must be allocated within 18 months of the United States Department of Energy formal acceptance and must be fully spent within 36 months of award notice. Otherwise, funding must be returned.
Capital City Electric, LLC. Contract Compliance No. 76-0774593 expiration date August 9, 2012.
Fiscal Impact: This Federal grant does not require any local match. There are not City monies budgeted or planned for this project. As part of this project, the City will attempt to leverage funds from the American Electric Power project Gridsmart.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Capital City Electric, LLC. for the renovation for energy efficient interior lighting for eleven fire stations; to authorize the expenditure of $961,254.00 from the Energy Efficiency and Conservation Block Grant; and to declare an emergency. ($961,254.00)
Body
WHEREAS, it is necessary that renovations for energy efficient interior lighting for eleven fire stations occur; and
WHEREAS, formal bids were solicited and three companies submitted bids; and
WHEREAS, Capital City Electric, LLC is the most responsive and responsible bidder; and
WHEREAS, there is an emergency in the usual daily operations of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Capital City Electric, LLC. for the renovation for energy efficient interior lighting for eleven fire stations, so that the improvements to be undertaken may begin as soon as possible, thereby ensuring that the grant monies are expended within the time period, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into a contract on behalf of the Office of Construction Management with Capital City Electric, LLC for the renovation for energy efficient interior lighting for eleven fire stations.
SECTION 2. That the expenditure of $961,254.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to be expended from the Department of Finance and Management, Department: 45-50, Fund 220, Grant number 459106, Object Level One 06, Object Level Three 6625, OCA 459110.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.