Explanation
1. BACKGROUND:
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Public Service, Division of Infrastructure Management, to establish a purchase order utilizing Ohio Department of Transportation (ODOT) Contract - Index# 146-25, Contract #DOT14625-2, with an expiration date of 02/28/2026, authorized for the City's use by Ordinance No. 2237-2019, for the purchase of (4) Cronkhite 3612 Tow Behind Utility Trailers. This equipment will be used by the Department of Public Service, Division of Infrastructure Management on various projects.
Ordinance No. 2237-2019 authorizes the City of Columbus to purchase from cooperative purchasing contracts established by ODOT. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Southeastern Equipment Co., Inc.
The Department of Public Service, Division of Infrastructure is requesting to waive bidding provisions of City Code Chapter 329, for the Director of Finance and Management to establish a purchase order with Southeastern Equipment Co., Inc. and utilize Ohio Department of Transportation Contract - Index# 146-25, Contract #DOT14625-2 with Southeastern Equipment Co., Inc. to purchase the (4) Cronkhite 3612 Tow Behind Utility Trailers.
2. CONTRACT COMPLIANCE:
Southeastern Equipment Co., Inc. contract compliance number is CC006684 and expires 06/18/2026.
3. FISCAL IMPACT:
Funding for this purchase was budgeted and is available within the Municipal Motor Vehicle Tax Fund, Fund 2266.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM:
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program.
5. EMERGENGY DESIGNATION:
The department requests emergency designation for this legislation so that the (4) Cronkhite 3612 tow behind utility trailers can be purchased and be available for spring/summer operations.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Public Service, Division of Infrastructure Management, to establish a purchase order with Southeastern Equipment Co., Inc. utilizing an Ohio Department of Transportation Contract to acquire (4) Cronkhite 3612 Tow Behind Utility Trailers; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of $66,828.00 from the Department of Public Service from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($66,828.00)
Body
WHEREAS, this purchase will provide equipment for daily operational use for the upcoming spring/summer seasons; and
WHEREAS, this purchase will utilize Ohio Department of Transportation (ODOT) Contract - Index # 146-25, Contract #DOT14625-2, with an expiration date of 02/28/2026, at a cost of $66,828.00; and
WHEREAS, the City’s participation in State of Ohio, ODOT cooperative purchasing contracts is authorized by Ordinance No. 2237-2019; and
WHEREAS, it is necessary for the Director of Finance and Management, on behalf of the Department of Public Service, Division of Infrastructure Management, to establish a purchase order with Southeastern Equipment Co., Inc. from an ODOT Contract (Index #146-25, Contract #DOT14625-2, exp. 02/28/2026) for the purchase and delivery of (4) Cronkhite 3612 Tow Behind Utility Trailers for daily operational use; and
WHEREAS, it is in the City's best interests to waive the competitive bidding provisions of City Code Chapter 329 for a purchase from Southeastern Equipment Co., Inc. from an ODOT Contract (Index #146-25, Contract #DOT14625-2, exp. 02/28/2026), so that equipment used in the spring and summer can be transported immediately; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order with Southeastern Equipment Co., Inc. in accordance with the terms, conditions and specifications of ODOT Contract Index #146-25, Contract #DOT14625-2, exp. 02/28/2026, so that the utility trailers will be available for spring/summer operations, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Southeastern Equipment Co., Inc. for the purchase and delivery of (4) Cronkhite tow behind utility trailers for the Department of Public Service in accordance with ODOT Contract Index # 146-25, Contract #DOT4625-2.
SECTION 2. That the expenditure of $66,828.00, or as much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Department of Public Service-Division of Infrastructure Management) in Object Class 06 (Equipment) per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds it in the City’s best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.