Explanation
Background: This legislation authorizes the Finance and Management Director to increase four service contracts for the Facilities Management Division. The service contracts to be increased are for general construction, emergency HVAC, and emergency plumbing. These services have been used more than was anticipated at the beginning of the year. In addition, the Facilities Management Division is now responsible for various maintenance activities at the city owned health center facilities located at 1180 East Main Street and 2500 Sullivant Avenue. Maintenance responsibilities for several other City owned facilities, such as 1393 East Broad Street, have also been shifted to the Facilities Management Division. These four contracts were competitively and formally bid.
Fiscal Impact: The Facilities Management Division budgeted a total of $92,560.00 for the service contracts to be increased by this ordinance in 2007. The total amount of current encumbrances/expenditures for these contracts is $73,000.00. The increases of $71,000.00 in this ordinance will cause the total amount of these contracts to be $144,000.00. The funds for these contract modifications are available due to budget adjustments granted for contract maintenance services for the health centers.
Emergency action is requested so that emergency HVAC and plumbing repairs can occur without interruption.
Bomar Construction Company, Inc. Contract Compliance Number 31-1430310, expiration date 03/13/2009
Mid Ohio Air Conditioning Corporation Contract Compliance Number 31-0732219, expiration date 01/21/2008
Air Force One, Inc. Contract Compliance Number 31-1108651, expiration date 02/22/2008
TFH-EB Inc. dba The Waterworks Contract Compliance Number 31-1162504, expiration date 12/22/2008
Title
To authorize the Finance and Management Director to modify and increase contracts with four service providers for various building maintenance services; to authorize the expenditure of $71,000.00 from the General Fund; and to declare an emergency. ($71,000.00).
Body
WHEREAS, the Facilities Management Division has increased responsibility for maintenance in 2007 due to the addition of neighborhood health centers and other City owned facilties to the purview of the Facilties Management Division, and
WHEREAS, Purchase Order ED033324 was established to facilitate the Finance and Management Director entering into contract with Bomar Construction Company, Inc. for general construction services, and
WHEREAS, Purchase Orders ED031149 and ED033416 were established to facilitate the Finance and Management Director entering into contract with Mid Ohio Air Conditioning Corporation for emergency HVAC services, and
WHEREAS, Purchase Order ED031203 was established to facilitate the Finance and Management Director entering into contract with Air Force One, Inc. for emergency HVAC services at the Support Services Division facility, and
WHEREAS, Purchase Orders ED030470 and ED032739 were established to facilitate the Finance and Management Director entering into contract with TFH-EB Inc. dba The Waterworks for emergency plumbing services, and
WHEREAS, it is necessary to authorize the Finance and Management Director to increase these four service contracts for the Facilities Management Division, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to increase service contracts with Bomar Construction Company, Inc., Mid Ohio Air Conditioning Corporation, Air Force One, Inc., and TFH-EB Inc. dba The Waterworks for the repair of various building components, so that emergency HVAC and plumbing repairs can occur without interruption; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to increase three service contracts as follows: Bomar Construction Company, Inc. for general construction services in the amount of $20,000, for a total of $33,000; with Mid Ohio Air Conditioning Corporation for emergency HVAC services in the amount of $20,000, for a total of $40,000; with Air Force One, Inc. for emergency HVAC services at the Support Services Division facility in the amount of $11,000, for a total of $31,000; with TFH-EB Inc. dba The Waterworks for emergency plumbing services in the amount of $20,000, for a total of $40,000.
SECTION 2. That the expenditure of $71,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTIONS 1 and 2, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $20,000.00
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $51,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.