Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Marking Paint, Chalk and Tools with White Cap, LP dba White Cap Supply, LP, Ferguson US Holdings Inc., and Core & Main LP. The contracts will be used by various City agencies to provide marking paint, chalk and tools. Marking paint, chalk and tools are used to mark sidewalks, roads, construction sites and playing fields. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 30, 2025. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ029410). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
White Cap, LP dba White Cap Supply, LP, CC-002046, expires 12/4/2025, Items 1-8, 10-12, and 19-25, $1.00
Ferguson US Holdings Inc., CC-034489, expires 4/21/2027, Items 1-9, 13-18, and 21-25, $1.00
Core & Main LP, CC-000148, expires 1/24/2027, Items 9-20, $1.00
Total Estimated Annual Expenditure: $50,000.00, Various City Agencies
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the previous contract expired April 30, 2025, and the new contracts are needed to ensure these materials are readily available for the upcoming construction and recreation seasons.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Marking Paint, Chalk and Tools, with White Cap, LP dba White Cap Supply, LP; Ferguson US Holdings Inc.; and Core & Main LP; to authorize the expenditure of $3.00; and to declare an emergency. ($3.00).
Body
WHEREAS, the Marking Paint, Chalk and Tools UTC will provide for the purchase of marking paint, chalk and tools used to mark sidewalks, roads, construction sites and playing fields.; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 30, 2025, and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of various City agencies in that it is necessary to authorize the Finance and Management Director to immediately enter into three (3) Universal Term Contracts for the option to purchase Marking Paint, Chalk and Tools, with White Cap, LP dba White Cap Supply, LP, Ferguson US Holdings Inc., and Core & Main LP as the previous contract expired April 30, 2025, and the new contracts are needed to ensure these materials are readily available for the upcoming construction and recreation seasons, for the immediate preservation of the public, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Marking Paint, Chalk and Tools in accordance with Request for Quotation RFQ029410, for a term of approximately two (2) years, expiring April 30, 2027, with the option to renew for one (1) additional year, as follows:
White Cap, LP dba White Cap Supply, LP, Items 1-8, 10-12, and 19-25, $1.00
Ferguson US Holdings Inc., Items 1-9, 13-18, and 21-25, $1.00
CORE & MAIN LP, Items 9-20, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.