Explanation
Background: This legislation authorizes the Finance and Management Director to increase an evaluation service contract with SEA, Ltd. (EL008214) for the Office of Construction Management. The contract to be increased is for the evaluation of the roof as installed by Altman Company at the Ohio State University Neighborhood Policing Center, located at Eleventh and Hamlet Avenues. This ordinance also cancels the remaining balance of EL007164 with Altman Company so that cash will be available to fund this modification. This ordinance furthermore waives the competitive bidding provisions of Columbus City Codes 329.11. It is also necessary for this ordinance to amend the 2008 Capital Improvements Budget.
In June 2008, the Construction Manager determined that there were potential problems with the roof at the OSU Neighborhood Policing Center. Subsequently, the Finance and Management Director selected SEA, Ltd. per the process outlined in Columbus City Codes 329.10 (Process for awarding professional service contracts not exceeding twenty thousand dollars). Upon investigation by SEA, Ltd. it was discovered that moisture was entrained within the roofing materials. This required the contractor to replace 25% of the roof. Subsequently, the City determined that it was in the City's best interests to retain SEA, Ltd. to monitor the additional construction, thereby necessitating this modification. Due to the need for these additional services, Finance and Management Department respectfully requests a waiver of the competitive bidding provisions of Columbus City Codes 329.11. It would not have been in the best interests of the City to select another vendor.
Fiscal Impact: The original amount of the contract was $18,500.00. This modification is in the amount of $10,165.50. Therefore, the total cost of the contract will be $28,665.50. This ordinance cancels the balance of EL007164 with Altman Company, providing cash to fund this modification.
Emergency action is requested so that SEA, Ltd. is reimbursed for work performed in evaluating the roof as installed at the Ohio State University Neighborhood Policing Center.
SEA, Ltd Contract Compliance Number 72-1569235, expiration date 06/17/2010.
Title
To amend the 2008 Capital Improvements Budget; to authorize the Finance and Management Director to increase a contract with SEA, Ltd. for an evaluation service contract; to authorize the City Auditor to cancel the balance of a previously established Auditor's Certificate; to authorize the expenditure of $10,165.50 from the Safety Voted Bond Fund; to waive the competitive bidding provisions of Columbus City Codes; and to declare an emergency. ($10,165.50)
Body
WHEREAS, the Office of Construction Management exercised oversight during the construction of the Ohio State University Neighborhood Policing Center, as authorized by Ordinance No. 1152-2007, passed July 16, 2007; and
WHEREAS, issues developed during construction surrounding the installation of the roof; and
WHEREAS, SEA, Ltd was selected to perform an evaluation of the roof per the Columbus City Codes 329.10; and
WHEREAS, it was necessary for SEA, Ltd. to perform more extensive services than initially estimated; and
WHEREAS, it is therefore necessary for the Finance and Management Director to increase the contract with SEA, Ltd.; and
WHEREAS, this will necessitate the waiver of the competitive bidding provisions of the Columbus City Codes 329.11; and
WHEREAS, it is necessary to amend the Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to increase a contract with SEA, Ltd. for the evaluation of the roofing installation at the Ohio State University Neighborhood Policing Center, so that SEA, Ltd. can be expeditiously paid for services rendered, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to cancel the remaining balance on EL007164 ($28,451.71).
SECTION 2. That the 2008 Capital Improvements Budget is hereby amended as follows to account for the encumbrance cancellation:
Project/Project # CIB CIB Amount Revised
Fire Facility Renovation 330031-100000 $0 $28,452
SECTION 3. That the Finance and Management Director is hereby authorized to increase a contract with SEA, Ltd. for an evaluation service contract at the Ohio State University Neighborhood Policing Center.
SECTION 4. That the expenditure of $10,165.50, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330031
OCA Code: 330031
Object Level 1: 06
Object Level 3: 6620
Amount: $10,165.50
SECTION 5. That in accordance with Section 329.27 of the Columbus City Code, City Council has determined that it is in the best interest of the City of Columbus that Section 329.11 relating to the process for awarding professional services contracts exceeding twenty thousand dollars but not exceeding fifty thousand dollars be waived and hereby waives said Section.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.