Explanation
BACKGROUND: The Division of Power and Water, Department of Public Utilities entered into a contract with CH2M Hill for professional engineering services for the General Engineering Services - Supply Group, on December 27, 2006 under the authority of Ordinance No. 1845-2006 passed November 20, 2006. Provisions to extend this contract were included in the original contract. This modification provides for the second year of service.
CC 329.16 CONTRACT MODIFICATIONS:
1. Amount of additional funds to be expended under this modification: $300,000.00
2. Reasons additional goods/services could not be foreseen initially: Provisions for this contract extension (SECTION VI - AGREEMENT EXTENSION) were included in the contract between the Division of Power and Water and CH2M Hill
3. Reasons other procurement processes are not used: The City of Columbus reserved the right to extend work under the contract.
4. How cost of Modification was determined: The rates for services were specified in Schedule A of the contract.
FISCAL IMPACT: This project is included in the 2007 CIB and is being funded with current monies.
CONTRACT COMPLIANCE NUMBER: 59-0918189, effective through 6/24/08, Majority Firm.
Title
To authorize the Director of Public Utilities to enter into a planned contract modification with CH2M Hill for General Engineering Services - Water Supply Group, for the Division of Power and Water , to authorize the expenditure of $300,000.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, to amend the 2007 C.I.B., and to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund. ($300,000.00)
Body
WHEREAS, Contract No. EL-006697 was authorized by Ordinance No.1845-2006, passed November 20, 2006, was executed December 27, 2006 and approved by the City Attorney on January 2, 2007, and
WHEREAS, the original contract was for the General Engineering Services - Supply Group; and
WHEREAS, the Division of Power and Water wishes to extend the contract as provided for in SECTION VI of the Contract; and
WHEREAS, it is necessary to modify Contract EL-006697 to provide for the contract extension; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify Contract No. EL-006697 for Professional Engineering Services necessary for General Engineering Services - Water Supply Group for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify Contract No. EL-006697 with CH2M Hill, 1103 Schrock Road, Suite 400, Columbus, Ohio, 43229, for Professional Engineering Services necessary for General Engineering Services - Water Supply Group for the Division of Power and Water , Department of Public Utilities., in accordance with the terms and conditions as shown on the modification.
SECTION 2. That for the purpose of paying the cost thereof, the expenditure of $300,000.00 or as much as may be needed be and the same is authorized from the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Power and Water , Dept./Division No. 60-09, Object Level Three 6623, Project No. 690446, OCA Code 690446.
SECTION 3. That any modification made under the provisions of this ordinance must first be authorized by the Director of Public Utilities and a contract modification properly submitted to the City Auditor for certification of funds.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. The City Auditor is hereby authorized and directed to appropriate and transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Power and Water , as follows:
FROM: 690379 DRWP Disinfection Improvements $300,000.00
OCA Code 606379
TO: 690446 General Engineering Services - Water Supply Group $300,000.00
OCA Code 690446
SECTION 8. That Section 1, Public Utilities/Water 60-09 of Ordinance 0733-2007 is hereby amended as follows:
PROJECT
NUMBER PROJECT NAME CURRENT:
690446 General Engineering Services - Water Supply Group $300,000
690379 DRWP Disinfection Improvements $4,137,706
AMENDED TO:
690446 General Engineering Services - Water Supply Group $600,000 (+$300,000)
690379 DRWP Disinfection Improvements $3,837,706 (-$300,000)
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.