Explanation
This legislation will authorize and direct the City Auditor to enter into contracts bonding for the 1.) City Treasurer, 2.) Deputy City Treasurer, 3.) Police up through the rank of sergeant, 4.) all other City employees and elected or appointed officials including all officially appointed members of City Boards and/or Commissions, 5.) forgery or alteration, 6.) money and securities on premises, 7.) money and securities off premises, 8.) money orders and counterfeit money, 9.) computer fraud and 10.) social engineering AKA fraudulently induced transfers. The coverage obtained for the City Treasurer, Deputy City Treasurer, police up through the rank of sergeant, all other City employees and elected or appointed officials including all officially appointed members of City Boards and/or Commissions, forgery or alteration, money and securities on premises, money and securities off premises, money orders and counterfeit money, computer fraud and social engineering commences 01-01-2017 and expires 12-31-2019. After publically advertising in the City Bulletin for three weeks and one direct mail solicitation to eighteen (18) prospective bidders, one (1) response was received.
Huntington Insurance, contract compliance #34-1715613, (vendor #006810), expiration date 9/22/2018.
FISCAL IMPACT:
Currently $137,409.00 of appropriation authority is available within the General Fund in the Auditor’s Office.
EMERGENCY DESIGNATION:
Emergency action is requested to avoid any delays in finalizing the contracts to ensure the new policies are in place prior to expiration of the existing insurance and to avoid a lapse in coverage.
Title
To authorize and direct the City Auditor to enter into contract with Huntington Insurance for the bonding of various city employees, elected and appointed officials, and members of city boards and/or commissions; to authorize the expenditure of $137,409.00 from the General Fund; and to declare an emergency. ($137,409.00)
Body
WHEREAS, Section 16 of the Columbus City Charter provides, in part, that “the Council may determine whether any officer or employee shall give a bond, and the amount there of” and
WHEREAS, an emergency exists in the usual daily operation of the Auditor’s Office in that it is immediately necessary to enter into contract with Huntington Insurance for the preservation of the public health, peace, prosperity, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor if hereby authorized and directed to enter into contracts for the following bonds
Insurance Agency Position Bonded Coverage Term Premium
1. Huntington Insurance Treasurer $10,000,000.00 01/01/2017 - 12/31/2019 $19,625.00
2. Huntington Insurance Deputy Treasurer 10,000,000.00 01/01/2017 - 12/31/2019 19,625.00
3. Huntington Insurance Police up through 100,000.00 01/01/2017 - 12/31/2019 16,445.00
the rank of sergeant
4. Huntington Insurance All other 1,000,000.00 01/01/2017 - 12/31/2019 53,547.00
City employees, judges, municipal court employees, and elected
or appointed officials including all officially appointed members
of the City Boards and/or Commissions
5. Huntington Insurance Forgery or 1,000,000.00 01/01/2017 - 12/31/2019
Alteration
6. Huntington Insurance Money and 1,000,000.00 01/01/2017 - 12/31/2019
Securities- On Premises
7. Huntington Insurance Money and 1,000,000.00 01/01/2017 - 12/31/2019
Securities- Off Premises
8. Huntington Insurance Money Orders 1,000,000.00 01/01/2017 - 12/31/2019
and Counterfeit
Money
9. Huntington Insurance Computer Fraud 1,000,000.00 01/01/2017 - 12/31/2019
10. Huntington Insurance Social Engineering 1,000,000.00 01/01/2017 - 12/31/2019
Lines 5-10 subtotal 28,167.00
Total $137,409.00
SECTION 2. That the sum of $137,409.00 or so much thereof as may be needed, is hereby authorized to be expended per the accounting codes in the attachment to this ordinance.
SECTION 3. The sureties accepted on aforesaid bonds must be authorized to do business in Ohio.
SECTION 4. The City Auditor shall and is hereby directed to charge and make appropriate accounting charges to each department or division which operates from a fund other than the General Fund, for the official bond premium properly chargeable to their operation.
SECTION 5. That for the reasons states in the preamble hereto, which is hereby made a party hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves or vetoes the same.