Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Fire Textbooks, eBooks and Training Materials with Barnes and Noble Booksellers, Catherine Diane Goldsmith, and John D. Preuer & Associates, Inc. The Division of Fire is the sole user for the textbooks, eBooks and training materials used by the Training Bureau to educate recruits, cadets, paramedics and EMTs. The term of the proposed option contracts would be approximately two (2) years, expiring April 30, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 23, 2023. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023944). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Barnes and Noble Booksellers, CC# 000681 expired 3/3/2022, Items 67, 69, 72 and 81, $1.00
Catherine Diane Goldsmith, CC# 018673 expires 2/22/2025, Items 36, 40, 45, 54, 63, 69, 70, 82, 85 and 86, $1.00
John D. Preuer & Associates, Inc., CC# 006871, expired 4/9/2022, Items 1-20, 22-32, 34-36, 38-42, 43-53, 55-62, 65, 67, 68, 71, 73, 75-78 and 81, $1.00
Total Estimated Annual Expenditure: $75,000.00, Division of Fire, sole user
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002253.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Textbooks, eBooks and Training Materials with Barnes and Noble Booksellers, Catherine Diane Goldsmith, and John D. Preuer & Associates, Inc ; and to authorize the expenditure of $3.00. ($3.00)
Body
WHEREAS, the Textbooks, eBooks and Training Materials UTC will provide for the purchase of textbooks, eBooks and training materials used by the Training Bureau to educate recruits, cadets, paramedics and EMTs; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 23, 2023 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Safety to authorize the Director of Finance and Management to enter into three (3) Universal Term Contracts for the option to purchase Textbooks, eBooks and Training Materials; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into the following Universal Term Contracts for the option to purchase Textbooks, eBooks and Training Materials in accordance with Request for Quotation RFQ023944 for a term of approximately two (2) years, expiring April 30, 2025, with the option to renew for one (1) additional year, as follows:
Barnes and Noble Booksellers, Items 67, 69, 72 and 81, $1.00
Catherine Diane Goldsmith, Items 36, 40, 45, 54, 63, 69, 70, 82, 85 and 86, $1.00
John D. Preuer & Associates, Inc., Items 1-20, 22-32, 34-36, 38-42, 43-53, 55-62, 65, 67, 68, 71, 73, 75-78 and 81, $1.00
SECTION 2. That the expenditure of $3.00 is authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.