Explanation
Bids were received by the Recreation and Parks Department Golf Division on November 24, 2010 for 198 Golf Riding Cars as follows:
Company Amount Status
Lake Erie Golf Cars, LLC 650,400.00 MAJ
Mid Ohio Golf Car 733,824.00 MAJ
Century No Bid
Lake Erie Golf Cars, LLC
26565 Miles Road, Suite 200
Warrensville Heights, Ohio 44128
Local Rep: Danny Hayes
614-808-5735
341880513 (expires 11-29-2012)
Benefits to Public:
The Columbus Recreation and Parks Golf Division is a special revenue fund that is self-sustaining. The rental of golf riding cars provides income to Golf's operating fund while providing a necessary service for our golfers with no additional expense to our operations. Lake Erie Golf Cars, LLC is not on the State of Ohio Findings for Recovery Database.
Emergency Justification:
Emergency legislation is requested to assure timely processing of the lease with regard to delivery of the golf riding cars so as not to impact the 2011 golfing season.
Financial Impact:
Identified by future legislation, not to exceed $650,400.00.
Title
To authorize and direct the Director of the Recreation and Parks Department to enter into a lease agreement with Lake Erie Golf Cars, LLC for 198 golf cars for Airport, Mentel and Champions Golf Courses to receive 66 golf riding cars each; and to declare an emergency
Body
WHEREAS, bids were received by the Columbus Recreation and Parks Department Golf Division on November 24, 2010, and the contract will be awarded on the basis of lowest and most responsive bidder; and
WHEREAS, the lease is for 66 golf riding cars each for Airport, Mentel and Champions Golf Courses and includes three cars specially adapted for those with physical disabilities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to contract with Lake Erie Golf Cars, LLC to insure timely delivery of the golf riding cars so as not to impact the 2011 golfing season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the director of Recreation and Parks be and is hereby authorized to enter into contract with Lake Erie Golf Cars, LLC for 198 golf riding cars.
SECTION 2. The term of the lease is for five years beginning January 1, 2011 and expiring December 31, 2015.
SECTION 3. The total cost of the five-year lease will not exceed $650,400.00.
SECTION 4. Payment for each year of the lease is subject to City Council approval and a yearly purchase order certified by the Auditor's Office for one year at a time.
SECTION 5. That future legislation will be presented to Council to approve eight (8) lease payments per year, April through November of each year, beginning April 2011.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.