Explanation
BACKGROUND:
A. This legislation authorizes the Director of Public Utilities to enter an engineering modification agreement for professional services with Chester Engineers, Inc. for the Large Diameter Sewer Assessment - Alum Creek Trunk (Middle)/ Alum Creek Interceptor Sewer Project for the Division of Sewerage and Drainage. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
Work items performed to date for this project include closed circuit televising of the trunk sewer to assess its structural and operational condition as identified on the project exhibit, an assessment report outlining recommendations for its cleaning and/or repair, and all other necessary items for the completion of the report. This phase of the project is expected to last 3 years.
B. MODIFICATION INFORMATION:
Amount of additional funds to be expended: $579,902.97
Original Contract Amount: $ 598,313.22
Modification #1: $ 579,902.97
Total (Orig. + Mod # 1) $1,178,216.19
1.2. Reasons additional goods/services could not be foreseen.
This modification was anticipated and shall include all professional services necessary for the completion of the design plans/specifications, bidding documents, engineering services during construction, and all other services required for the completion/construction of the project.
1.3. Reason other procurement processes are not used:
Requesting new proposals for the modification will likely result in a higher project costs since much of the project history would be lost and required to be rediscovered by another consultant. In such a case, the City would likely see increased staff time and resource costs associated with evaluating the new proposals without a significant benefit.
1.4. How cost of modification was determined: The proposed costs for this modification were determined through negotiations with the consultant once the level of effort to complete the design was known from the sewer assessment.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
C. Contract Compliance No.: 20-2401674 | MBE | Exp. 05/31/2013
D. Emergency Designation: Emergency designation is not requested.
E. ECONOMIC IMPACT: This project is being completed as part of the Large Diameter Condition Assessment program that was established as part of the CMOM. Under the original contract, the trunk sewer was inspected and assessed so the condition of the sewer could be established and so that any defects in the pipe could be addressed to prevent future collapses, spillages and interruption of service.
F. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and expend up to $579,902.97 in funds from the Sanitary Sewer System General Obligation Bond Fund, Fund 664 and to amend the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify a professional engineering services agreement with Chester Engineers, Inc. for the Large Diameter Sewer Assessment - Alum Creek Trunk (Middle)/ Alum Creek Interceptor Sewer Project; and to expend $579,902.97 from the Sanitary Sewer System General Obligation Bond Fund for the Division of Sewerage and Drainage. ($579,902.97).
Body
WHEREAS, it is necessary to authorize a planned contract modification (#1) for professional engineering services with Chester Engineers for the Division of Sewerage and Drainage for the Large Diameter Sewer Assessment - Alum Creek Trunk (Middle)/Alum Creek Interceptor project; and
WHEREAS, the initial Contract No. EL011484 was authorized by Ordinance No. 0057-2011, as passed February 7, 2011, executed March 25, 2011, and approved by the City Attorney on March 30, 2011; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of $579,902.97 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of creating and providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a contract modification agreement for professional engineering services with Chester Engineers, Inc. in connection with the Large Diameter Sewer Assessment - Alum Creek Trunk (Middle)/ Alum Creek Interceptor Sewer Project, at the earliest practicable date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Chester Engineers (Ohio), Inc. 88 East Broad, Suite 1980, Columbus, Ohio 43215, in connection with the Large Diameter Sewer Assessment - Alum Creek Trunk (Middle)/ Alum Creek Interceptor Sewer Project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer of $79,902.97 within the Department of Public Utilities, Division of Sewerage and Drainage | Div. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6676 | as follows:
From:
Project No. | Project Name | OCA Code | Change
650552-100000 | DOSD Engineering Building | 664552 | -$75,174.94
650625-100000 | Beulah Road Trunk Sewer Rehab | 664625 | -$4,728.03
To:
Project No. | Project Name | OCA Code | Change
650725-100003 | Lrg Dia. Sewer Assessment - Alum Creek Trunk (Middle)/Alum Creek Interceptor Sewer | 667253 | +$79,902.97
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $579,902.97 from the Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, from the WWTF's Renovations and Rehabilitations | Fund 664 | Div. 60-05 | 650725-100003 | 667253 |
SECTION 4. That the 2013 Capital Improvements Budget, Ord 0645-2013 is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
664 | 650552-100000 | DOSD Engineering Building | $75,175 | $0 | (-$75,175)
664 | 650625-100000 | Beulah Road Trunk Sewer Rehab | $0 | $21,085 | (+$21,085) From Cancellation
664 | 650625-100000 | Beulah Road Trunk Sewer Rehab | $21,085 | $16,357 | (-$4,729)
664 | 650725-100003 | Lrg Dia. Sewer Assmt. Alum Creek Intercptr Sewer | $500,000 | $579,903 | (+$79,903)
SECTION 5. That the said company, Chester Engineers (Ohio), Inc. shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.