Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase 90 Gallon Rotational Mold Containers for the Division of Transportation, the largest user to and including February 28, 2006. The Purchasing Office opened formal bids on September 13, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000077BGB). FL001039, with Toter, Inc. was established in accordance with bids received. Their contract compliance number is 561362422. This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
1. Amount of additional funds: The estimated annual expenditure for the contract is $346,000.00. The Division of Transportation must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Division of Transportation must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of products to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase 90 Gallon Rotational Mold Containers with Toter, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, the vendor has agreed to extend FL001039 at current prices and conditions to and including February 28, 2006, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide 90 gallon rotational mold containers to city neighborhoods, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department Transportation Division in that it is immediately necessary to extend FL001039 for an option to purchase 90 gallon rotational mold containers thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001039 with Toters, Inc. to and including February 28, 2006.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.