Explanation
Background: This ordinance authorizes and directs the Franklin County Municipal Clerk's Office to modify and extend the contract with Fireproof Record Center for an additional three months for the provision of offsite storage services needed for the process of converting Civil, Criminal, Traffic, Environmental files into electronic images.
Purchase order number ED028334 authorized the expenditure of $17,000.00 with Fireproof Record Center for three months of offsite storage services for the Civil, Criminal, Traffic, Environmental case files. The Clerk is requesting an expenditure of $12,735.00 for an additional three months of storage services with Fireproof Record Center. The additional time is necessary to assess the future offsite storage needs and options of the Franklin County Municipal Clerk's office.
Emergency: For ongoing and uninterrupted storage services.
Fiscal Impact: $12,375.00 is available within the Municipal Court Clerk's 2006 computer fund appropriations.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance Number: 31- 4366184, expires 07/05/2008
Title
To authorize the Franklin County Municipal Court Clerk to modify the contract with Fireproof Record Center for the provision of three months of offsite storage for the Franklin County Municipal Court Clerk's office; to authorize the expenditure of $12,375.00 from Clerk's computerization fund; and to declare an emergency. ($12,375.00)
Body
Whereas, the additional time is necessary for the Franklin County Municipal Clerk to assess the future offsite storage needs and options of the Franklin County Municipal Clerk's office; and
Whereas, it is in the best interest of the City to modify and extend the contract with Fireproof Record Center, pursuant 329.16; and
Whereas, an emergency exists in the usual daily operations of the Franklin County Municipal Court Clerk's office, in that it is immediately necessary to modify and extend the contract and authorize an expenditure with Fireproof Record Center for the purchase of three months of offsite storage for the Franklin County Municipal Court Clerk's office for ongoing and uninterrupted storage services thereby preserving the public health, peace, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. The Franklin County Municipal Court Clerk is hereby authorized to modify the contract with Fireproof Record Center for the purchase of three months of offsite storage services.
Section 2. That pursuant to 329.16 of the Columbus City Code, Council finds it in the best interest of the city to modify the contract with Fireproof Record Center.
Section 3. That the expenditure sum of $12,375.00 or so much thereof as may be necessary is hereby authorized to be expended from the Franklin County Municipal Court computer fund, organization 2601, fund 227, oca code 260208, object level one 03, object level 03: 3336 - $12,375.00.
Section 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance hereby declared an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after the passage if the Mayor neither approves nor vetoes the same.